Accounting Assistant III - Accounts Payable

Perform general bookkeeping and accounting functions in the accounting office by managing accounts payables. Accounting Assistant III performs duties which require a greater level of experience and expertise. Accounting Assistant III employees are cross-trained in other Accounting Assistant II and Accounting Assistant I functions.

Essential Job Functions:

1. Oversee the entering of requisitons college wide and with the Department of Corrections
2. Create and track BPO and PO activites for vendors, employees, and students
3. Manage timely and accurate weekly and monthly college disbursements
4. Process month end reports, share month end reports with the President and Comptroller.
5. Upload all month end reports to the college system for viewing by the Borad of Trustees.
6. Reconciles vendor statements
7. Provides data for audit and completes audit reports.
8. Copy/scan and file all documents.
9. Prepare monthly journal entries.
10. Reconciles monthly copy center and desktop charges.
11. Disburse Pell grant, student loans and all other types of financial aid refunds
12. Complies and maintains banking information on outside vendors and individuals
13. Complies and maintains accurate W9 files for companies and individuals.
14. Enters accurate data in accounting records/system
15. Maintain authorized and approved vendor list for College
16. Help maintain a centralized purchasing process across campus.
17. Assist with Accounts Receivables and Financial Aid Accountant as needed
18. Other related duties as assigned.

Education Requirements:

• Associates Degree Required, Bachelor's Preferred.

• Minimum experience in accounting and an office setting required, related experience in a college setting preferred.

• Accounting procedures, Business etiquette, and general office procedures.

• Excellent accounting, interpersonal, oral and written communication, and organizational skills; Microsoft Office XP; multi-line digital phone system; ten-key and word processing skills; determined through assessment.

• Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and customers in a fast-paced work environment with multiple interruptions. Works consistently to further the college's vision and values. Work collaboratively with immediate peers and other departmental areas to support student learning and development. Shows respect and compassion for others. Values the open exchange of ideas and exhibits innovation in daily work and special projects.