Accounting Clerk/Administrative Assistant

We ar seeking a detail-oriented Accounting Clerk / Administrative Assistant to support our accounting, purchasing, and administrative operations. This role plays a key part in managing vendor transactions, customer invoicing, and coordinating internal workflows tied to equipment sales.

This position requires someone comfortable working inside an ERP system (We currently us Zoho), handling multi-vendor purchase orders, tracking freight, and ensuring accuracy from quote sales order purchase order invoice.

OPE specializes in heavy-duty pumps and wastewater equipment. We do not sell to the general public-our focus is supporting professional operators, engineers, and public works departments.

Key Responsibilities

Accounting & Finance

• Process accounts payable (bills & notices)
• Process accounts receivable, invoicing, and collections follow-up
• Reconcile expenses, credit cards, and bank accounts
• Support month-end close and reporting
• Maintain accurate financial and vendor records
  
  

Sales Order & Purchasing Workflow

• Convert sales orders into invoices
• Review orders for pricing, freight, and special requirements
• Ensure accuracy and completeness of invoices
• Maintain clear linkage between sales orders and purchase orders
• Communicate with vendors on order status, lead times, and confirmations
  
  

Administrative Support

• Answer phones and route inquiries
• Sales prep & organization for trade shows
• Maintain organized digital records (quotes, POs, invoices)
  
  

Qualifications

• 1-3 years of accounting, bookkeeping experience
• Experience with ERP/accounting software (Zoho preferred; e.g., Zoho Books)
• Strong understanding of purchase orders and vendor workflows
• Proficiency in Microsoft Excel, Word, and Outlook
• High attention to detail and accuracy
• Strong organizational and communication skills
  
  

Employment Details

• Position: Full-Time
• Training: Paid training provided
• Benefits: Available to full-time employees (waiting period may apply)
• Reports To: Branch Manager
  
  

Compensation & Benefits

• Competitive pay (based on experience)
• Paid time off and holidays
• Health, Dental, Vision and more benefits (available to the employee)
• Retirement plan (available after waiting period)