Business Manager II

Business Manager II

Campus Services

Georgia State University

Georgia State University is a vibrant community in the heart of Atlanta. At Georgia State University (GSU), we value the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work at GSU is to accept an invitation to participate in the growth and development of the internal and external community we serve!

WHAT MAKES GSU A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

• A knowledge-sharing organization that works collaboratively with diverse partners

• Professional development opportunities and mentorship

Georgia State University is seeking an experienced Business Manager II to support GSU Campus Services. This role oversees financial, operational, and administrative functions, including budgeting, procurement, inventory management, and leadership support. The Business Manager II partners closely with the Director of Administrative and Customer Services and Senior Director of Campus Services to ensure efficient operations, sound financial management, and compliance with university and state policies.

DUTIES AND RESPONSIBILITIES:

• Manage department purchasing, contracting, AP/expense reimbursement, purchase orders & encumbrances, and P-card use in Campus Service areas. Ensure P-Card logs and receipts are submitted accurately and timely and that all policy and procedures are followed. Resolve any issues with purchasing or expense reimbursement for staff. Review and solve problems in budget & purchasing systems (e.g., PantherMart and Spectrum). Initiate/approve purchases for supplies and equipment, review invoices for accuracy and ensure timely payment. Reconcile outstanding PO's and resolve issues.

• Monitor Campus Services budgets and provide monthly analysis and year-to-date comparisons of budget forecast vs. actuals. Manage expenditures for assigned budgets for applicable sources of funding. Responsible for monthly expenditure review and budget projections. Meet monthly with the Director of Administrative and Customer Services to identify and resolve any budgetary or expenditure issues in a timely manner. Work with Director on budget development and business planning.

• Work with Director of Administrative and Customer Services and Campus Services staff to interpret policies and procedures for travel, reimbursements and procurement. Provide direction and training to staff members on any required travel processes. Ensure operational efficiency by providing recommendations and consideration on budget matters, institutional matters, and long-standing internal & external partnerships, collaborators, vendors/contractors, etc.

• Manage equipment & technology inventory including tracking equipment purchases, repairs, and estimating replacement schedule. Develop multi-year equipment budget requests based on inventory and maintenance data. Ensure agreements for Campus Services administration and technology are maintained and updated annually.

• Coordinate and attend meetings, manage logistics including travel, serve as the primary liaison between Campus Services and other internal entities as well as serving as a liaison as needed with external entities on occasion, routinely evaluate policies and procedures, and oversee events for the division.

• Oversee the facilities, maintenance, and operational readiness of Campus Services facilities and equipment, ensuring compliance with basic safety and operational standards. Surplus or discard unusable or outdated equipment, furniture, and technology based on GSU policies and standards.

Please note: The selected applicant will be required to successfully pass a credit check and will be issued a University purchasing card as part of their essential job responsibilities.

Credit Check:

**Please note that eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc. Please consider this when applying for this position. This check will not impact your credit score**

Minimum Requirements:

• Bachelor's degree and four years of administrative experience; or a combination of education and experience.

Preferred Hiring Qualifications:

* Experience in higher education or public sector environments

* Familiarity with financial systems such as PantherMart or Spectrum

* Strong analytical, organizational, and problem-solving skills

* Ability to communicate complex policies clearly and effectively

* Experience supporting senior leadership

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter (Recommended)

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