Assistant Director of Student Affairs, School of Architecture

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Job Details:

The School of Architecture (SOA) at The University of Texas at Austin provides next-generation leadership for design and planning education. Cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in service to our communities.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Under the general supervision, and in support of the Assistant Dean for Student Affairs, the Assistant Director of Student Affairs provides leadership for graduate admissions and recruitment and supports the coordination of Student Affairs services across the student lifecycle. This position serves as the primary administrator for SOA graduate admissions and recruitment processes, and provides day-to-day supervision, guidance, and support for designated Student Affairs staff responsible for managing a comprehensive range of administrative initiatives and services designed to enhance the student experience; from the point of recruitment, enrollment, and through graduation.

The Assistant Director of Student Affairs collaborates closely with the Assistant Dean for Student Affairs, faculty collaborators, graduate and undergraduate advisors, Student Affairs staff, student employees, and university partners to support student success and program excellence. The position also provides day-to-day guidance and support for designated Student Affairs staff and helps ensure the effective delivery of graduate admissions, graduate and undergraduate advising, program coordination, and student support services. Through these efforts the Assistant Director strengthens coordination across assigned functional areas while fostering a welcoming and supportive environment that promotes both student success and program excellence.

• Serve as the primary administrator for SOA graduate recruitment and admissions processes for all SOA graduate programs. Serve as the primary SOA point of contact regarding admissions for the Graduate School and various University partners.
• Develop and maintain specialized knowledge of all SOA graduate programs, degree pathways, admission requirements, enrollment processes, and deadlines.
• In coordination with the Assistant Dean for Student Affairs, develop and implement recruitment strategies designed to strengthen applicant pools, improve yield, and support competitiveness of SOA graduate programs.
• Manage and direct communications with prospective students and applicants regarding degree programs, admisssions requirements, deadlines, and student lifecycle milestones.
• Coordinate SOA graduate open house, information sessions, recruitment presentations, admitted-student programming, and yield events in alignment with the SOA recruitment priorities. Explore new models of effective delivery to potential applicants.
• Support smooth student lifecycle transitions from prospective student to applicant and from admitted applicant to enrolled student, including coordination of enrollment deposits and admitted-student communications.
• Track and assess admissions, recruitment, and yield outcomes; identify trends, barriers, and opportunities; and recommend adjustments to improve outreach, applicant engagement, and enrollment outcomes.
• Effectively manage documentation and maintenance of digital records and data for admissions processes and according to SOA and UT policies.

• Provide day-to-day supervision, guidance, and support for designated Student Affairs staff responsible for advising, admissions, and program coordination for undergraduate and graduate programs.
• Support the development, communication, and assessment of goals, objectives, outcomes, and benchmarks aligned with SOA's mission and student experience priorities.
• Support professional development, cross-training, process improvement, student supportive processes, and adoption of best practices across Student Affairs functions.
• Promote a culture of service, responsiveness, accuracy, collaboration, and excellence throughout the Student Affairs portfolio.
• Assist with oversight and coordination for student events, such as commencement, Gone to Texas, Explore UT, Graduate Open House, orientations, Family Weekend, Honors Day, Career Fair, etc. in collaboration with the Assistant Dean for Student Affairs, Student Affairs staff, students, and University partners.
• Coordinate Student Affairs communication strategies and student-facing resources to ensure timely, accurate, and consistent information for prospective students, applicants, and enrolled students in consultation with the Assistant Dean for Student Affairs.
• Promote effective collaboration and coordinate, as needed, with SOA Dean's Office, Academic Affairs, Communications, staff, and administrators.
• Represents SOA on campus committees and councils related to student academic affairs.

• Effectively supervise and direct student administrative assistant(s) in support of Student Affairs staff.
• Create, maintain, and promote technologically advanced office protocols utilizing a high degree of innovation.
• Contribute to a positive and collegial work environment to support collaboration and productivity.
• Additional hours may be required during peak periods.
• Perform other related functions as assigned.

• Bachelor's degree in a field related to the work to be performed.
• At least five years of experience in student program coordination, admissions, advising, student services, and/or program management in an educational environment.
• Demonstrated leadership experience in the field of student services, student affairs, academic programs, or related field.
• Demonstrated experience supervising, leading, training, and supporting staff.
• Demonstrated ability to successfully manage multiple, complex projects simultaneously.
• Demonstrated ability to organize work across functional areas, support service continuity, and meet deadlines.
• Exceptional attention to detail, sound judgement, resourcefulness, and problem-solving ability.
• Demonstrated innovation, initiative, follow-through, tact, diplomacy, professionalism, and sound judgment when working with students, families, faculty, staff, and administrators.
• Strong ability to lead and communicate effectively, both written and verbally.
• Authorization to work in the United States on a full-time basis for any employer without sponsorship
• Punctuality and professional demeanor.

Relevant education and experience may be substituted as appropriate.

• Possess education or experience that exceeds the required minimum qualifications.
• Familiarity with graduate education, admissions processes, and/or student funding processes.
• Experience developing or implementing recruitment, admissions, enrollment, and yield strategies.
• Demonstrated ability to compile, analyze, and synthesize large volumes of technical data into clear, concise, and easily understandable information for varied audiences.
• Experience using data to assess program outcomes, applicant trends, student engagement, and service delivery.
• Recent and relevant experience performing similar tasks within an academic institution.
• Experience coordinating communications, events, or student-facing resources across multiple audiences.
• Familiarity with university applications and systems necessary for daily operations.
• General knowledge of UT processes, procedures, and policy, particularly those relevant to student engagement.
• Demonstrated excellence in writing, formatting, and editing professional business correspondence on behalf of an academic leader in a university setting.
• Demonstrated interest in architecture, design, or fine arts.

70,000 (fixed rate)

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• May work weekends and evenings as necessary
• This position is based in Austin, TX and is required to work on campus; however, the position is eligible for flexible scheduling and may be eligible for occasional remote work.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.