Medical Administrative Assistant

• Perform general office duties including:

  • Copying, filing, faxing, and mailings
  • Processing check requests
  • Typing correspondence
  • Initiating and responding to emails
  • Scheduling conference calls
  • Creating and maintaining spreadsheets and files

• Prepare and type medical documentation including:

  • Discharge summaries
  • Operative reports
  • Referral letters
  • History and physical reports
  • Special procedure reports
  • Follow-up clinic notes
  • Other medical reports from written drafts

• Answer and direct incoming telephone calls as needed.

• Utilize Microsoft Office applications, including:

  • Excel
  • Word
  • PowerPoint
  • Other software to create and maintain correspondence, spreadsheets, presentations, and reports

• Manage and maintain office equipment, including:

  • Phone systems
  • Voicemail systems
  • Computer equipment

• Order, maintain, and monitor office supplies and materials while adhering to departmental budget guidelines.

• Fax discharge summaries to pediatricians and follow-up specialists as required.

• Communicate with the State Department of Health regarding newborn screening results and provide updates to physicians and nurse practitioners to ensure accurate patient records.

• Maintain and submit Vermont Oxford Data as required.

• Coordinate and arrange business travel as needed.

• Assist with special projects and departmental initiatives.

• Organize and track credentialing requirements for physicians and advanced practitioners.

• Record, prepare, and distribute meeting minutes for practice meetings as needed.

• Track and maintain records of Continuing Medical Education (CME) funds.

• Schedule meetings and maintain calendars for physicians and advanced practitioners.

Education Level:

• High school diploma or GED.

Experience Years:

• One to three years related experience and/or training.

Experience Industry:

• Healthcare

Equivalent combination of relevant education and experience will be considered.