Office Manager and Events Coordinator

About the University

Established in 1965, Metropolitan State University (MSU Denver) was founded to serve students who were underrepresented in higher education whose life paths and experiences did not fit the traditional mold. Sixty years later, the University continues to serve over 16,000 of Colorado's extraordinary and diverse students, providing them with the foundation on which to build their unique aspirations. As the third largest public institution of higher education in Colorado, MSU Denver is a model university for today's college students.

Proud of its federal designation as a Hispanic-Serving Institution that also offers graduate programs (gHSI) and the only Seal of Excelencia certified institution in Colorado, the University serves the most diverse undergraduate student population in the state, as well as the most first-generation students. Through affordable, flexible, and holistic education, MSU Denver helps students build essential skills grounded in a multicultural and global perspective that lead to undergraduate and graduate degrees, and career and life success.

At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff.

About the Department of Criminal Justice and Criminology

The Department of Criminal Justice and Criminology offers three different degree programs, which include a BS in Criminal Justice and Criminology, BS in Cybersecurity, and MS in Cybersecurity. Our programs seek to prepare professionals who are critically educated, socially intelligent, ethically aware, and culturally sensitive. Our diverse team consists of 12 full-time faculty with various professional and research backgrounds, two dedicated and talented staff members, and a group of part-time affiliate faculty with a depth of industry experience. Faculty and staff in the department lead and serve students with humanity, equity, and inclusivity.

Position Summary

The Department of Criminal Justice & Criminology (CJC) at MSU Denver is seeking an Office Manager and Events Coordinator. The Office Manager and Events Coordinator reports to the CJC department chair to provide comprehensive administrative support, event coordination, and student employment management for the Department of Criminal Justice and Criminology, serving as the primary point of contact for department operations and communications. This position works with the Department Operations Manager and Cybersecurity Program Manager to ensure efficient and integrated departmental procedures that serves a BS in Criminal Justice and Criminology, BS in Cybersecurity, MS in Cybersecurity, and Cybersecurity Graduate Certificates.

Responsibilities

Office Management and Administrative Support (30%)

• Serve as primary point of contact for department inquiries from students, faculty, staff, and external stakeholders
• Manage department front desk operations and visitor reception, such as answering phones, responding to emails, sending/providing prospective student information, and greeting visitors
• Coordinate facilities access and use authorization
• Maintain office supplies and equipment
• Manage department calendar, and classroom and meeting room reservations
• Handle departmental correspondence and communications
• Troubleshooting minor computer issues and serving as assistant liaison with IT to resolve issues

Event and Marketing Management (30%)

• Coordinates with the Department Operations Manager and Cybersecurity Program Manager to support events and marketing across all degree and certificate programs and multiple student groups
• Assisting with scheduling departmental meetings, vendor and visitor visits, executive briefings, cross-collaborations with other academic and administrative departments, and stakeholders and constituents as needed
• Plan and coordinate department events including, but not limited to, career fairs, open house, convocation, K-12 visits, and special programs
• Work with department chair and faculty to promote the department via website, social media, and marketing materials
• Serve as the department webmaster for social media and websites and provide updates and important information to the department
• Collaborate with graphic designers to design and edit department information packets, brochures, and promotional materials
• Manage event logistics including venue setup, catering, attendance tracking, and post event surveys
• Create and maintain alumni database
• Assist in email campaigns, texting, or automated/schedule messages for prospective students, parents, counselors, and other audiences
• Participate in college-wide meetings regarding recruitment, marketing, and student support

Academic Program and Advising Support (20%)

• Provide support to students regarding program requirements and processes
• Assist with student advising logistics and appointment scheduling
• Support faculty with course materials and administrative needs
• Coordinate with academic advisors and maintain student records
• Assist with registration processes and course information

Hiring and Supervision of Student Employees (10%)

• Write job descriptions and ensure they are posted on the university student jobs online board
• Interview and hire student employees, including verifying work-study eligibility and awards
• Train and supervise student employees, including establishing and overseeing work schedules
• Track student earnings to ensure they do not exceed award amounts
• Conduct student employee performance evaluations
• Approve timesheets in accordance with proper Human Resources policies

Other Duties/Special Projects (10%)

• Support department special initiatives and projects as assigned
• Assist with departmental reporting and data collection as needed
• Participate in university and department committees as appropriate

Job Competencies

• Demonstrates values-based leadership by modeling CADRE values, building trust through self-awareness and emotional intelligence, seeking feedback, and navigating conflict productively.
• Ensures operational effectiveness by managing priorities, time, and resources responsibly, adhering to policies, delivering measurable results, and meeting performance expectations.
• Aligns individual work with team and departmental goals by contributing to shared priorities, seeking clarity, and adapting to change in support of the 2030 Strategic Plan.
• Practices collaboration by communicating clearly, checking for understanding, building strong relationships, and engaging diverse perspectives to achieve shared outcomes.
• Advances equity and belonging with awareness of culture and potential biases, listens openly to diverse perspectives, contributing to respectful and inclusive work relationships.
• Innovates by developing professional skills, staying informed on relevant trends, and identifying opportunities to improve processes and outcomes.

Job Knowledge and Skills

• Strong verbal and written communication skills; the ability to communicate with a wide variety of constituents effectively and with a high degree of professionalism
• Strong customer service and interpersonal skills
• Excellent organizational skills and the ability to multitask
• Strong computer and technological proficiency with the ability to learn new systems, software, and tools
• Proficiency in using office equipment (printers, copy machines, phones, etc.)
• Ability to act with integrity, professionalism, and confidentiality
• The ability to build positive relationships and demonstrate commitment to collegiality and mutual respect

Required Qualifications

• Bachelor's degree from an accredited college or universityOR a combination of education and relevant experiencethat are equal to a full bachelor's degree(1 year of education = 2 years of experience)
• 2+ years in office management, administrative support, front desk, or related professional area
• Proficiency with Microsoft Office Suite

Preferred Qualifications

• Bachelor's degree
• Experience in higher education administration
• Ability to work effectively with a diverse student body, faculty, and staff
• Event planning and coordination experience
• Supervisory or student employee management experience
• Familiarity with social media and website management (WordPress)
• Experience using Navigate360, Banner, or Workday

We encourage you to apply even if you do not meet every preferred qualification. We are most interested in finding the candidate who will best contribute to our Department and the University.

Schedule Information

• Full time, 40 hrs/week
• Exempt
• Hours: Monday - Friday, 8:00 am - 5:00 pm
• Evenings and Weekend Work: Occasionally as needed for events through the year
• Schedule: Hybrid schedule with 60% in person, on campus work
• Travel: Occasionally for events and/or professional development

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The anticipated hiring range that the university reasonably expects to pay for this position is $53,000 - $59,550.

This position is paid monthly and is eligible for MSU Denver benefits.

Instructions to Apply

Interested applicants must apply online at MSU Denver's career site, https://msudenver.wd1.myworkdayjobs.com/MSUDenver and search for JR105356.

The following documents are required to be included with your application:

• Resume

• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Due to volume of applications received, only applications completed as outlined above will be considered. Please ensure you have uploaded all required documents into the Resume/Cover letter section of the application.

Professional references and their contact information will be requested from the finalist/s. At least one reference provided must be a supervisor (either current or former).

Official transcripts will be required of the candidate selected for hire.

Deadline

Applications accepted until position is filled; priority given to applications received by Wednesday, June 24, 2026 at 11:59 PM MST.

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator attotalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.