Administrative Assistant/Payroll Coordinator

Job Summary

Howmet Aerospace - Branford, CT is growing their team and sharpening our skills. The Company's primary business focuses on jet engine components necessary for mission-critical performance and efficiency in aerospace and defense applications. Howmet Aerospace is transforming the next phase of more fuel-efficient and quieter aerospace engines. For more information, visit www.howmet.com. Follow @howmet: Twitter, Instagram, Facebook, LinkedIn and YouTube.

We are currently looking to fill the role of Administrative Assistant/Payroll Coordinator. This position is responsible for the clerical and administrative support for the Plant Manager and his/her staff as well as responsibility for payroll functions for Branford personnel under the direction of Human Resources. This role will also provide Human Resources support to the Branford site, which includes handling employee inquiries regarding HR matters, supporting recruiting and onboarding of new hires, processing all employee data in GPS, providing HR metrics to local management and corporate HR, and handling all employee engagement and event planning efforts. Minimal supervision required.

Essential Functions

• Performs secretarial and administrative support duties and process information into reports or documents.
• Performs all payroll functions for Branford pay groups.
• Assist with ASAT reporting.
• Provides clerical support for Managers and/or department leads.
• Support HR Manager as needed.
• Responsible for initiating and maintaining purchase orders and requisitions to support team members.
• Perform receptionist duties including screening visitors, telephone calls, sort and distribute mail, post outgoing mail for pick-up.
• Arrange meetings and events including but not limited to employee lunches/dinners, travel arrangements, on and off-site meetings.
• Responsible for any other projects or activities assigned which are in the best interest of the Company.

Minimum Qualifications

Education:

• High School Diploma or GED from an accredited institution.

Preferred Qualifications

• Ability to work independently with minimal supervision/direction.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Excellent verbal and written communication skills.
• Computer competencies should include a working knowledge of Microsoft Office Systems; PowerPoint, Word, and an HRIS/Payroll system (Oracle, ADP, Workbrain)
• Ability to proficiently operate a variety of office equipment including telephone switchboard, computer, fax machine, copier, printers and calculator.
• Evidence of the practice of a high level of confidentiality.
• Compiles and calculates various (weekly and monthly) statistical reports, statements, and summaries and submit them to appropriate departments.
• Accurately compose reports and correspondence quickly and efficiently
• Must be able to communicate effectively with all levels of the organization.
• Have good team building skills and excellent people skills. Possess excellent customer service skills.
• Must be energetic and a self-starter.
• Strong organizational skills.
• Views safety as a way of life.
• How we treat one another is just as important as the results we deliver. The right candidate for this role will be approachable, team oriented, collaborative, and demonstrating strength and managerial courage.
• Previous clerical/diverse administrative experience of 3-5 years preferred.
• Experience with Oracle, GPS, and Workbrain preferred.
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

• This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. Verification of employment eligibility will be required at the time of hire.

This job description reflects the general details of the specific job identified and is not necessarily a complete listing of all the work requirements that may be involved in the job.

Salary & Benefits

• Compensation based on experience.
• Benefit package includes, Medical, Dental, Vision, Vacation and more - eligible from day one.
• Excellent 401K benefits vested from day one.