New

Operations Coordinator

East Carolina University

$34,602 - $49,406

United States, North Carolina, Greenville

Apr 30, 2026

Position Details

Position Information

Job Title	Operations Coordinator
Position Number	400563
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://www.easternahec.net/
Advertising Department	EASTERN AHEC ADMINISTRATION
Division	ECU Health/BSOM
Classification Title	10422 Administrative Support Specialist
Competency Level	2 - Journey
Working Title	Operations Coordinator
Number of Vacancies	1
Full Time Equivalent (FTE)	1.000
Full Time or Part Time	Full Time
Recruitment Range	$34,602 - $49,406
Anticipated Hiring Range	$34,602 - $44,510
Salary Grade Equivalency	NC09
Work Schedule	Monday - Friday
Work Hours	8 am - 5 pm
Position Location (City)	Greenville
Job Category	Staff - Office/Clerical
Organizational Unit Overview	Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University ( ECU). The mission of Eastern AHEC, in accordance with the Statewide AHEC Program, is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. Eastern AHEC functions in close collaboration with East Carolina University, and with the other NC University programs in Nursing, Allied Health, Public Health, Medicine, and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional health care institutions, the community at large, and the community college system. Mental Health Education provides services to the five Area L counties as well as the 23 counties in our region. The administrative structure of Eastern AHEC consists of an Executive Director, a Chief Administrative Officer, a Director of Fiscal Services, a Director of Information & Technology Services ( ITS), a Director of Communication, a Director of Educational Support Services, and six Division Directors which includes; Quality Support Center, Public Health / ORPCE / and Student Services, Mental Health Education, Nursing and Allied Health Education (the approved provider unit), Continuing Medical Education / Dental / Pharmacy CE Education, Pharmacy Education and Library Services.
Job Duties	The primary purpose of the Operations Coordinator is to oversee scheduling and management of The Education Center, provide department-level HR and timekeeping support, as well as administrative support duties for Fiscal Affairs and Administration. The Education Center: Oversees day-to-day operations of The Education Center, including reservations, client relations, scheduling, contracts, billing, and after-hours event support. Coordinates student staffing and supports operational needs related to event logistics, audiovisual requirements, and facility usage. Manages center resources by monitoring inventory, capacity tracking, equipment and supply needs, and vendor coordination for facility maintenance. Provides input on pricing, purchasing, and operational planning to support efficient and effective center operations. Human Resources: Supports the POSO Coordinator by coordinating personnel actions, position-related processes, salary matters, and employee status changes in accordance with university guidelines. Assists with recruitment, onboarding/offboarding, employee relations matters, and serves as a resource on personnel policies and procedures. Oversees timekeeping administration through payroll review, approval, and training for staff and supervisors on proper timekeeping practices. Fiscal Affairs: Supports fiscal operations through records management, participant registration review, and routine financial processing activities. Assists with accounts receivable, receipts, purchasing-related transactions, and other fiscal functions in accordance with established procedures. Performs related fiscal support duties to assist with departmental operations as needed. Administrative Support to Administration: Coordinates administrative support for executive leadership, including meetings, scheduling, travel, reimbursements, and related support functions. Manages logistics for board, staff, and leadership meetings, including meeting support, virtual coordination, and documentation. Oversees coordination and maintenance of organizational policies and procedures, including development, review, updates, and internal posting. General Facility Management: Supports facility and property management by coordinating maintenance needs, vendor services, building access, and environmental services. Assists with planning and coordination related to equipment, facility improvements, and operational support needs.
Minimum Education/Experience	High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
License or Certification required by statute or regulation	N/A
Preferred Experience, Skills, Training/Education	Able to work independently, prioritize work, and meet deadlines Excellent interpersonal, written, and verbal skills Experience dealing with vendors and vendor agreements Experience in ECU or North Carolina state HR Proficient with MS Office, especially Word, Excel, Outlook, and internet applications Excellent record-keeping skills, time management, and organizational skills Supervisory skills and experience
License or Certification required by the Department	N/A
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis. Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.
Job Open Date	04/29/2026
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	05/08/2026
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/93151
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement	East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.