Program Project Manager

University of California - San Francisco

28.64- 60.92

remote work

United States, California, San Francisco

1545 Divisadero Street (Show on map)

Apr 30, 2026

Job Function Summary:

Involves analytical studies on a variety of policies, projects, programs and issues in support of a function, research initiative, program and / or organizational unit, or in research of new or changing systems and programs. Assists in policy and program planning, development, administration, management and implementation; interprets, monitors and analyzes information regarding policies and procedures and provides consultative services to department administrators and other stakeholders.

Generic Scope (not customizable, will not be used in the job posting/advertisement):

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope (customizable, will be used in the job posting/advertisement):

The Sleep, Eating and Affect (SEA) Laboratory seeks a Program Project Manager to oversee and support a growing research program focused on mind and body interventions for mental and physical health states. This position is based at the UCSF Osher Center for Integrative Health at the Mt. Zion campus, with some capacity for work from home. The Program Project Manager will work primarily on analyzing and overseeing the conduct of the laboratory's program of research, which includes analyzing needs for the lab, overseeing study progress, and performing daily research activities. The research studies taking place in SEA Lab include the following:

Testing cognitive behavioral therapy and whole-body heating protocols for the treatment of depression
Testing cognitive behavioral therapy for insomnia and home-based infrared body heating for the treatment of insomnia
Testing the impact of whole-body heating on the excretion of bodily chemicals in firefighters
Testing the impact of a novel gastrointestinal intervention on the excretion of PFAS chemicals in firefighters
Testing the impact of community sauna bathing on loneliness in emerging adults.

The SEA Laboratory interventions are diverse, ranging from whole-body heating and sauna research to psychotherapy and digital therapeutics. Similarly, the SEA Laboratory designs interventions for several populations, including civilians, firefighters, and military service members.

The ideal Program Project Manager for this position is very proactive, highly organized, extremely detail-oriented, and possesses excellent communication skills. The ideal Program Project Manager for this position has experience with project management, including overseeing the work of team members. Under the supervision of the PI, the Project Manager will:

Analyze study needs to enact study planning, development, and implementation
Analyze study progress to course correct and make changes to recruitment and retention protocols as needed
Facilitate study team communications, including coordinating and facilitating research meetings, distributing materials, and corresponding about projects' progression.
Communicate effectively and professionally with external collaborators in academic and community-based settings
Provide support for administrative requirements of research conduct, such as obtaining necessary approvals, modifying Institutional Review Board applications, registering studies on clinicaltrials.gov and other registration websites, and onboarding research team personnel
Create databases and manage data collection and partner with the team's statistician in preparation of study reports and presentations (e.g., data safety monitoring board report and presentation slides)
Collaborate with the PI and research team to support ongoing grant progress reports and new grant proposals
Analyze scientific literature to contribute to peer-reviewed publications.
Support the team with a can-do attitude - filling in gaps where needed.
Be flexible and willing to adapt to the evolving needs of the laboratory

% of time	Essential Function (Yes/No)	Key Responsibilities (To be completed by Supervisor)
25	Yes	Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, processes, and/or functions for the SEA Lab. This includes: Analyzing study needs to prepare protocols for, managing data systems for, and analyzing clinical outcome data from, research studies within the SEA Laboratory. This includes preparing items for weekly team meetings, tracking action items for team members, and following up to ensure task completion.
5	Yes	Prepares, edits, and modifies documents including research reports, manuscripts, presentations and proposals. Includes, but not limited to, analyzing study progress to prepare, edit, and modify documents including research reports, manuscripts, presentations and proposals for stakeholders, NIH, and other funders.
10	Yes	Using subject matter knowledge, collects and prepares information for use in discussions / meetings of internal and external constituents for the SEA Lab. This includes but is not limted to: Summarizes information collected from internal and external collaborators, vendors, and consultants for the PI. Prepares information for use in weekly team meetings and maintains running meeting agenda.
20	Yes	On a project basis, performs analytical studies on a variety of policies, research initiatives, programs and issues for the SEA Lab. This includes the following: Develops and analyzes study protocols and study operations systems. Identifies areas for optimization and implements improvements. For example, creates databases and manages data collection efforts that include conducting, coordinating, and tracking participant data. Works with project stakeholders (e.g., study statisticians, study research coordinators) to develop systems that meet all user needs.
5	Yes	Provides a variety of analytical duties in support of a function, research initiative, program for the SEA Lab.
5	Yes	Participates in administrative / research policy and program project planning and development for all SEA Lab studies and research activities.
30	Yes	Coordinates program planning and collaboration with program and project staff. This includes the following: Maintains project tracking systems, assesses performances of timeline and tracking systems developed and iterates as needed to optimize systems. Tracks activities to ensure high data collection fidelity and rigorous study conduct, reviews and delegates tasks to research coordinators and follows up on tasks to ensure completion, works with study statistician to perform data quality checks. Oversight of IRB process for relevant projects, drawing from proficient understanding of grant and supporting materials to oversee the development and drafting IRB applications; manages and leads IRB communications and revisions with lab staff.
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Please list:

Required Qualifications

Bachelor's degree in psychology or social science related field, public health or health sciences or related area and / or equivalent experience / training.
At least 1 year of experience with clinical research in a community or clinical setting.
Strong organizational skills; ability to track and oversee progress of multiple projects simultaneously. Proficient in ability to multi-task with demanding timeframes. Detail oriented.
Excellent communication and interpersonal skills, excellent abilities to communicate effectively both verbally and in writing.
Strong process analytic skills; Abilities to analyze each projects' needs and develop task lists organized by project, deadline, and/or other pertinent information;Abilities to evaluate and optimize protocols and processes and to analyze study progress metrics to update procedures where needed.
Abilities to collaborate with research team and outside collaborators to analyze, manage, and execute timelines and tasks for multiple projects.
Experience with Institutional Review Board (IRB) applications, correspondence, and processes

Preferred Qualifications

Master's degree in psychology or social science related field, public health or health sciences, and/or equivalent experience/training
At least 2 years of experience with clinical research in a community or clinical setting.
Experience in working with populations with depression, anxiety, and/or insomnia
Experience in using grant materials and supporting materials to develop study protocols, IRB application materials, and study materials
Experience in delegating work to, and supervising, research team members (e.g., research assistants or study coordinators).
Experience in preparing NIH annual reports and data safety monitoring board (DSMB) reports and presentation materials.
Experience with Salesforce database management, Qualtrics survey software.
Experience with body-based intervention provision, particularly thermal treatments such as sauna, whole-body heating, cold plunge.
Experience with psychological treatment modalities, in particular cognitive behavioral therapy, for the treatment of depression, anxiety, and/or insomnia.

Please list:

Required Qualifications

Bachelor's degree in psychology or social science related field, public health or health sciences or related area and / or equivalent experience / training.
At least 1 year of experience with clinical research in a community or clinical setting.
Strong organizational skills; ability to track and oversee progress of multiple projects simultaneously. Proficient in ability to multi-task with demanding timeframes. Detail oriented.
Excellent communication and interpersonal skills, excellent abilities to communicate effectively both verbally and in writing.
Strong process analytic skills; Abilities to analyze each projects' needs and develop task lists organized by project, deadline, and/or other pertinent information;Abilities to evaluate and optimize protocols and processes and to analyze study progress metrics to update procedures where needed.
Abilities to collaborate with research team and outside collaborators to analyze, manage, and execute timelines and tasks for multiple projects.
Experience with Institutional Review Board (IRB) applications, correspondence, and processes

Preferred Qualifications

Master's degree in psychology or social science related field, public health or health sciences, and/or equivalent experience/training
At least 2 years of experience with clinical research in a community or clinical setting.
Experience in working with populations with depression, anxiety, and/or insomnia
Experience in using grant materials and supporting materials to develop study protocols, IRB application materials, and study materials
Experience in delegating work to, and supervising, research team members (e.g., research assistants or study coordinators).
Experience in preparing NIH annual reports and data safety monitoring board (DSMB) reports and presentation materials.
Experience with Salesforce database management, Qualtrics survey software.
Experience with body-based intervention provision, particularly thermal treatments such as sauna, whole-body heating, cold plunge.
Experience with psychological treatment modalities, in particular cognitive behavioral therapy, for the treatment of depression, anxiety, and/or insomnia.