Constituent Records Coordinator

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  Routine Gift Entry: Perform high-volume, accurate entry of standard charitable gifts, including cash, checks, credit card transactions, and recurring gifts.
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  Matching Gifts: Manage the administration of matching gift claims, verifying eligibility and updating corporate matching portals.
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  Import Preparation: Assist in preparing and cleaning data files from third-party platforms (e.g., GiveCampus, lockbox services, Luminate) for daily import into the database.
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  Receipting: Generate and distribute official tax receipts ensuring all templates meet university branding and IRS compliance standards.

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  Biographical Updates: Assist in processing biographical update requests (address changes, marital status, names, etc.) from internal and external sources.
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  Quality Control: Assist in regular data audits and integrity checks as directed by the Director to identify and merge duplicate records or correct formatting errors.
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  Compliance: Maintain strict adherence to university data policies and CASE Management Guidelines to ensure compliance and accuracy.

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  Process Documentation: Assist the Director in drafting and updating "Standard Operating Procedures" (SOPs) for routine gift entry and data maintenance tasks.
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  Project Support: Independently manage assigned multi-step projects, such as large-scale data clean-up efforts or and reconciliation of documentation.

• Assist the Director of Gift Processing with special projects and other duties as assigned.
• Maintain current knowledge of best practices in gift processing and philanthropy.

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• 1+ years of experience in gift processing or a related data processing role, preferably in a higher education or non-profit environment.
• Strong understanding of gift types and gift acceptance policies.
• Familiarity with the CASE Management Guidelines and Reporting Standards.
• Demonstrated experience with a large-scale fundraising database (e.g., Blackbaud Raiser's Edge, Ellucian Advance, Salesforce).
• Excellent attention to detail and a commitment to data accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.