Advancement Resource Liaison

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

• Serves as team liaison between Central Advancement and other agencies, departments, and vendors to manage project-oriented activities. Ensures appropriate coordination of resources in support of program direction and development and provides support for implementation of programmatic functions and/or events, as needed. Interacts with various university administrators, staff, and constituent groups. Proactively seeks answers to inquiries and provides information as needed to university staff, faculty, students and other constituent groups.
• Periodically monitor and track metrics and measurements for fundraising activity. Pulls data for all reporting needs to keep Development leadership informed. Compiles data and other pertinent information for review from project management software by Development/Advancement leadership and/or team members. Ensures effective entry, updates, and audits of projects, assignments, and/or related actions or milestones. Shares status updates and progress with team on a regular basis.
• Assists with coordination of resources in support of program direction and development; provides additional support for event and program functions as needed.
• Ensures effective management and coordination of all programmatic meetings, events, vendor relations and management. Manages event logistics such as scheduling, pre-event preparation and post-event evaluation and debrief. Collaborates with development/advancement team in securing appropriate resources in support of program development and direction. Liaises with Central Advancement teams to ensure appropriate coverage of events and/or donors.
• Collaborates with RPM and IT departments to coordinate, request, process all pertinent research requests, data sets, metric reports, as well as process constituent profile creations/edit requests for use in day-to-day operations and/or specific donor-related matters. Works with RPM on research and data points/needs. Works with IT to create and/or implement new queries and reports. Generate regular and ad-hoc reporting requirements and requests in Advancement databases.
• Prepares presentation and/or meeting materials for use by Development. Establish and maintain interpersonal contacts, which result in mutually beneficial working relationships. Handle matters that requires a broad range of problem-solving activities.
• Composes reports and assists with grant research and grant proposals and other written materials and presentations. Consolidates and reconciles records based on donor stewardship.
• Coordinates all aspects of Central Advancement constituent development team's travel. Facilitates reimbursement of incurred expenses, initiates transfer of funds to appropriate accounts for use. Serves as a Procard User for departmental transactions. Assures compliance and adherence to University credit card policies and procedures.
• Discusses budgetary expenses and any related concerns with responsible parties and assists in resolving of issues that may arise. Manages processing of all vicinity expenses and reimbursements for respective areas including collection of receipts and additional information and making Budget Tracker entries to ensure timely processing.
• Ensures compliance with University and State of Florida statutes, guidelines, and policies and procedures associated with budget and procurement.
• May handle donated funds in the form of checks, stocks and other negotiable securities. Responsible for ensuring compliance with University & State of Florida statutes, guidelines and policies and procedures associated with budget and procurement. Handles sensitive and/or confidential information. Prepares all documentation for processing of Deposit Transmittal and Foundation invoices.
• Works collaboratively with administrative support team to provide high level operational support.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Must attend meetings off campus and occasionally attend functions on weekends and evening

Ability to work flexible hours as needed.

Ability to work occasional evenings, weekends and at locations outside of the University

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.