Laboratory/Office Coordinator

SUMMARY:

The Laboratory Office Coordinator plays a dual-role supporting both laboratory operations and administrative functions within a dermatopathology practice. This position is responsible for ensuring timely and accurate specimen tracking, coordinating slide distribution, and providing clerical and project-based support to dermatopathologists and the broader team.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these guide our everyday actions with patients, customers and one another.

Laboratory Support

• Receive, count, and verify incoming biopsy specimens each morning to ensure accuracy and completeness
• Prepare and document specimens for courier pickup, ensuring all materials are ready within established timelines
• Coordinate specimen tracking and maintain accurate laboratory logs and records
• Receive and distribute pathology slides to dermatopathologists promptly upon delivery
• Ensure proper handling, organization, and storage of slides in compliance with laboratory procedures
• Maintain clear communication with couriers, lab staff, and providers regarding specimen status

Administrative & Office Support

• Type and format biopsy reports as directed by providers
• File, organize, and retrieve slides for conferences, consultations, and ongoing patient care
• Prepare and send slides to external institutions as needed
• Assist dermatopathologists with administrative projects (e.g., CV updates, documentation)
• Answer phone calls and direct communication as needed
• Photocopy, fax and file documents
• Register patients in the EHS
• Respond to ad hoc requests and support general office workflow as needed

EDUCATION:

• High school diploma or equivalent required; additional education in healthcare, laboratory science, or administration preferred

EXPERIENCE/SKILLS:

• Prior experience in a medical office, laboratory, or administrative support role preferred
• Knowledge of medical insurance and verifying eligibility preferred
• Strong organizational skills and attention to detail, especially with tracking and documentation
• Ability to prioritize time-sensitive tasks and meet deadlines
• Proficiency in basic computer applications (e.g., Microsoft Office, electronic medical records)
• Strong communication and teamwork skills
• Accuracy and reliability in handling specimens and sensitive materials
• Flexibility and responsiveness to shifting priorities

SUPERVISORY RESPONSIBILITY:

• None

Pay Range:

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

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Driving Required: