Academic Services Professional (Open Rank: Entry-Senior)

Job Summary:

The general function of this position is to provide administrative, academic and clinical support to providers and fellows in the Department of Neurology. Administrative support includes literature searches, making travel arrangements, preparing grant applications, documents and letters, proof reading, assisting with manuscript preparation and reference management and maintaining patient databases. Clinical support primarily includes interfacing between the patient and provider for scheduling, assistance in obtaining prescriptions, follow up on care issues, etc. Organizing and scheduling conferences and meetings, assisting with keeping credentialing and licensing up-to-date. This position requires a high level of attention to detail and the ability to prioritize and multi-task.

Key Responsibilities:

• Maintain education conference calendars and send weekly communications with the upcoming educational offerings.

• Manage the evaluation process for the program in MedHub, and ensure timely completion by evaluators and send reminders as needed

• Coordinate Resident Didactics, Journal Club, Lunch Report, Professor Rounds and Stroke Conference. Including all communication, arrangements and schedules.

• Oversee Resident Didactics attendance and absence notifications

• Maintain Residency Didactics website with lecture recordings, PowerPoint presentations and Journal Club articles.

• Other duties as assigned

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, supported by $704 million in research awards in fiscal year 2023, creating an overall economic impact to the state of Colorado of $11.5 billion. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

Entry Professional

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.

Intermediate Professional

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.

• 1 year of professional experience working in an academic medical office environment

Senior Professional

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.

• 2 years of professional experience working in an academic medical office environment

Preferred Qualifications:

• Experience working with Graduate Medical programs

• Experience organizing and working with CME conferences and event management.

• Experience coordinating meetings including providing concise written documentation

Competencies:

• Knowledge of current LCME, CUSOM, UME, AND CME policies to ensure all activities meet accreditation standards.

• Understanding of and competence in the use of the New Innovations program to build and maintain the evaluation and rotation database and schedules.

• Demonstrated motivation and capability of performing in a complex and fast-paced environment.

• Exceptional organizational skills and attention to detail, strong work ethic, positive problem-solving attitude, results oriented and able to work through projects independently.

• Effective communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals including physicians, program directors, university and hospital administrators, and industry representatives.

• Proficient knowledge and work experience in Microsoft Office Suite and ability to quickly learn new software programs.

• Strong time management skills, ability to meet multiple deadlines and manage interrelated and /or complex issues or transactions.

• Ability to represent departmental activities, issues, and concerns, and communicate committee decisions back to directors and education managers.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: neurology-hr@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by April 1, 2026. Those who do not apply by this date may or may not be considered

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Professional: $45,017 - $57,262

• Intermediate Professional: $48,989 - $62,314

• Senior Professional: $52,961 - $67,367

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.