Subcontract Representative 5

Position Summary:

The Subcontract Representative (SR) is the point of contact for all of the managerial aspects of the subcontract for low, moderate or high-hazard work and is responsible for oversight of a subcontractor's performance to include the safety, security, and quality requirements under a subcontract.

This is a matrixed position reporting to the Senior Manager, Subcontractor Representative in Strategic Planning and Integration (SP&I) As the "home" organization, SP&I is responsible for developing the policies, procedures and systems that will be implemented across the project and ensuring that those policies, procedures and systems are appropriately implemented by the SRs. SP&I will also be responsible for training and qualification of the personnel. SRs will take day-to-day direction from the N3B operations programs (ER and CH-TRU) to ensure they are supporting the priorities of the programs.

This position requires creativity and flexibility to meet new challenges and the expertise to apply appropriate solutions efficiently.

Major Duties & Responsibilities:

Duties to Include, but are not limited to:

• Responsible for the management of supplies, maintenance or service subcontracts in accordance with N3B Subcontract Management program and Acquisition Management policies and procedures.
• Responsible for the coordination of a given subcontract assigned by designating authority.
• Facilitates the development of statements of work, contract exhibits, technical evaluations and schedules.
• Develops and submits requisition packages and subcontract modifications to N3B Acquisitions Management.
• Coordinates with field Subcontract Technical Representative (STR), stakeholders and requestors on pre-bid walk downs, meetings, prejobs and excecution schedule as required.
• Provides oversight of subcontract compliance with safety, quality, cost, schedule, security and environmental performance within the terms of the contract.
• Track deliverables as required by the subcontract.
• Performs accounting duties to include accruals, man-hour reports and invoice reviews and approvals.
• Coordinates subcontractor badging, training, translucent dosimitry (TLD), submittals and approvals.
• Tracks subcontract Period of Performance and funding.
• Maintains a current field file containing all documentation related to the subcontract.
• Supports subcontract close out activities.
• Participates and provides leadership within a team to develop and improve N3B procurement processes through creative and innovative ideas.
• Performs additional duties as assigned.

Education & Experience:

A Bachelor's degree in a closely related field or a closely related field with at least twelve (12) years of related experience. However, a combination of education and relevant experience wherein the knowledge, skills, and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Preferred Qualifications:

• Experience working within the Department of Energy community or other government setting

Knowledge, Skill, & Ability:

• Advanced knowledge of subcontract policies, procedures, and government regulations affecting subcontract management.
• Advanced knowledge and ability to develop and apply advanced principles, concepts and techniques of project management.
• Advance skilled and ability to perform complex and critical tasks to solve problems.
• Strong interpersonal and communication skills to partner and build teams.
• Advance skilled in preparing and presenting oral and written reports.

BUSINESS ASSOCIATION:

Serves a prime consultant and external spokesperson for the organization on highly, significant matters relating to policies, capabilities, and long-range goals and objectives.

IMPACT:

Decisions affect the financial, employee, or public relations posture of the organization. Erroneous decisions or recommendations would normally result in failure to achieve goals critical to the major objectives of the organization.

Working Conditions & Physical Requirements:

• Individuals must be able to perform the essential functions of the job with or without reasonable accommodation.
• This position works in an office environment with low noise level due mostly to office equipment.
• While performing the duties of this job, the employee is regularly required to sit, walk, stand, and occasionally climb or balance, squat, stoop, twist, turn, push, pull, kneel, crouch, crawl, and reach with hands and arms.
• This position frequently must lift and/or move up to 10 pounds and infrequently must lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• Hearing requirements include ability to listen and respond appropriately to conversations in person, virtually, and over the phone.
• Electrical hazards and other minor potential hazards normally found in an office environment are anticipated.
• Field activities may require walking on uneven terrain and working in unfavorable weather which could lead to heat or cold stress conditions.

Additional Qualifications:

• Maintains required safety, security and operational training; assure procedural and regulatory compliance; make safety, security and quality an integral part of every task; including stopping and pausing work if job is unsafe or compromises security.
• This position will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII).

We are an Equal Opportunity Employer and we do not discriminate based on race, color, religion, national origin, sex, disability, sexual orientation, or age.