New

Senior Executive Assistant

MultiCare Health System
paid time off
United States, Washington, Tacoma
603 South J Street (Show on map)
Dec 18, 2025
You Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve. FTE: 1.0 Business Hours supporting the President The pay scale is $120,000 - $160,000 Position Summary The Executive Assistant to the President proactively takes charge of the President's day-to-day schedule and activities while anticipating needs, making well-informed decisions and meeting deliverables. The Executive Assistant assists the President to manage special projects of a breadth and complexity requiring analytic expertise and work across organizational boundaries and awareness of external dynamics. The incumbent assists the President to meet critical deadlines and shifting priorities by providing high-level administrative and time management support activities to include: scheduling/calendaring, making travel arrangements, screening and prioritizing calls, keeping all aspects of communication flow accurate, organized and efficient. This position also support president's office annual business cycle of activities and performance review cycles. This position requires must understand business priorities and identify process improvements to create efficiency and scale. It requires attention to detail; strong customer service skills; and discretion and good judgment when dealing with sensitive, privileged, and confidential information Responsibilities: Provides high level administrative support to include; creating agendas; taking and preparing meeting minutes; processing incoming and outgoing communications; completing weekly and monthly reports on a variety of projects. Performs complex calendar management/scheduling activities; makes/coordinates travel arrangements for business needs. Coordinates executive committee meeting logistics including: collection, preparation, and dissemination of briefing materials. Compiles data, and prepares papers for consideration at meetings and for the board of directors. Attends and records minutes of committee and management meetings, as required. Writes, edits, formats, prints and distributes minutes in a timely fashion. Coordinates the finalization of minutes with relevant managers. Completes special project responsibilities as defined by the President. Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Represents the President and/or meets with individuals, special interest groups and others on behalf of the President using discretion, judgment and confidentiality in all matters; Assesses needs based on competing demands; prioritizes access to the Executive's schedule. Tracking president's direct reports progress against various initiatives and targets Supporting the president's office by owning coffee chat tracking and KPIs; End of year accomplishments from my direct reports; ALL IN feedback gathering and other activities as needed. Requirements: Associates degree; equivalent years of experience or combination of experience and vocational secretarial coursework completion will be considered in lieu of degree BA degree preferred Five years high level administrative assistant or secretarial experience, in a health care setting preferred Our Values As a MultiCare employee, we'll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration and Kindness. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other. Why MultiCare? Belonging: We work to create a true sense of belonging for all our employees Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve Market leadership: Washington state's largest community-based, locally governed health system Employee-centric: Named Forbes "America's Best Employers by State" for several years running Technology: "Most Wired" health care system 15 years in a row Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities Lifestyle: Live and work in the Pacific Northwest - offering breathtaking water, mountains and forest at every turn Pay and Benefit Expectations We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $93,954.00 - $135,221.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align. Associated benefit information can be viewed here.