New

Procurement Officer (APSPM, VPPA, BuyIT manual, Eva MUST)

22nd Century Technologies, Inc.
Pay Rate: $17.81 /Hr. - $25.00 - W2
United States, Virginia, Richmond
Dec 05, 2025
Job Title: Procurement Officer (APSPM, VPPA, BuyIT manual, Eva MUST) Duration: 6+ months Location: Richmond, VA 23219 Pay Rate: $17.81 /Hr. - $25.00/hr. on W2 without benefits Roles & Responsibilities: To carry out procurement functions for a variety of purchases for goods and services. Provide guidance to internal clients on state procurement regulations and purchasing methods. Determine appropriate method of procurement based on agency need and competitive process requirements. Investigate problems related to procurement, policy interpretation, contract administration and vendor performance. Assist with agency-wide reviews for procurement compliance to ensure all policies and procedures are followed. Organizational Objectives: 17A. Agency Mission: Serving the public by acting ethically and efficiently in our administration of Virginia's tax laws. Agency Vision: To be the nation's leading tax administration agency through a customer-first focus and aculture based on accountability, collaboration, and trust. Agency Strategies: Strengthen our workforce; Improve stakeholder experience; and Optimize and reengineer technology. 17B. Unit Purpose: To provide procurement services for the Agency. 40% Duties / Responsibilities Marginal A. Procurement of Goods and Services Essential Execute competitive solicitations up to $100K and establish contracts and purchase orders. Collaborate with peers and management on procurement activities. Initiate the procurement of state contract items and obtain quotes. Utilize state e-procurement portal (eVA) to process and create simple sourcing solicitations, posting procurement-related notifications, establishing contracts and processing purchase Maintain complete and accurate procurement files. B: Provide support with purchases of Information Technology goods and services Analyze usage reports and software consumption reports to validate the need or to identify product similarity. Provide assistance to end-users in the preparation and submittal of requisitions, including the development of specifications, Scope of Work, or Statement of Needs. Regularly inform internal clients of the status of requisitions. Review and analyzes requirements and requests for IT related procurements. Determine the proper procurement method in accordance with state procurement practices, laws, regulations, policies, procedures and best practices. Provide accurate and timely guidance and advice to procurement staff, agency management, and end users agency wide regarding procurement laws, regulations, policies, procedures, andbest practices. Adhere to all agency policies and procedures. Regularly communicate with supervisor on the status of procurement efforts. Complete receiving in SmartSheets & eVA as required Update SmartSheet Requisition Log on a daily basis with the current status of assigned Maintain and Update as required the SmartSheets Agency Contract Log Monitor and update the SmartSheets Contract Evaluation CRQ sheet as needed and required. Communicate with the Contract Administrator if the renewal is not being processed in a timelymanner in Smart Sheets. Monitor procurement request for split purchases and if identified report them immediately to the Purchasing Director. Cooperate with FOIA coordinator as needed for any FOIA requests related to procurement SWAM Adheres to SWaM Utilization Policy Directly solicits the correct number of SBSD-certified small businesses per the VITA Buy It Manual requirements. Determines if a solicitation can be "set-aside" for award to a SBSD-certified small business. Participate in Outreach Events. Works toward attainment of the agency's SWaM goals as outlined in the agency's SWaM Plan. Solicitations (UIFB/URFP): Develops, writes and obtains approvals for sole source and cooperative procurement Prepares and issues Unsealed Invitations for Bids (UIFBs) and Unsealed Requests for Proposals (URFPs) in accordance with all requirements of the Virginia Public Procurement Act (VPPA), Agency Procurement and Surplus Property Manual (APSPM), VITA Buy IT Manual. Evaluates spot purchases/bids/proposals/quick quotes and vendor qualifications to determine whether the bidder/offeror is responsive and responsible. Publicly posts solicitations in the eVA Sourcing and Contracting module. Publicly post Future Solicitation in the eVA Sourcing and Contracting module for the Future Procurement public facing eVA site. Conducts pre-bid and pre-proposal conferences as required. Issues addenda to solicitations as needed. For UIFBs, evaluates bids and awards to the lowest responsive and responsible Bidder. For URFPs, coordinates the evaluation of proposals received. Reviews all proposals for compliance with the requirements of the solicitation. Provides guidance and direction to the Evaluation Committee. Presides over oral presentations by Offerors. Oversees the scoring of proposals. Conducts competitive negotiations with the top scoring Offerors. Issues Notice of Intent to Award and Notice of Award as appropriate to the procurement. Processes purchase orders in eVA, except exclusions from eVA listed in APSPM 14.9.b. Prepares two-party contracts for URFP awards. Obtains signatures of the contractor and Agency. Designates in writing a Contract Administrator to manage the day-to-day activities of the contract. Assists in the resolution of performance problems or other contractual issues. Establishes and maintains complete and accurate procurement files containing documentation of the procurement process. Utilizes the file checklists for UIFBs or URFPs, as applicable. Sole Source and Cooperative Procurement Essential: Confirm purchase is a sole source Completes sole source justification form Obtains all required approvals Issues the Notice of Sole Source Award in eVA Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director. Create and maintain electronic procurement file with the complete and appropriate Cooperative Request: Confirm cooperative contract is in good standings and the item is available on the contract. Completes cooperative justification form Obtains all required approvals Create the purchase request in eVA and include all supporting documentation and submit it for review and approval to procurement director. Create and maintain electronic procurement file with the complete and appropriate 20% Provides assistance to internal clients in the preparation and submittal of requisitions, including the development of specifications, Scopes of Work, or Statement of Needs. Regularly informs internal clients of the status of requisitions. Researches the eVA and SBSD websites to identify SBSD-certified SWAM vendors. Provides eVA registration information to potential vendors. Utilizes the agency form letter and makes personal contact to communicate this information to vendors. Informs potential SWAM vendors of the criteria for SBSD small business certification and explains the on-line application process. Utilizes the agency form letter and makes personal contact to communicate this information to vendors. Utilizes eVA Unsealed solicitation process to locate eVA-registered and SBSD-certified small Solicits the correct number of vendors, including SBSD-certified small businesses. Processes purchase orders in eVA, except purchases excluded from eVA per APSPM 14.9.b. Composes documentation to support procurement actions, including: sole source and proprietary justifications, use of a non-eVA-registered vendor, withdrawal of the SWaM set-aside, use of a non-SWaM vendor, and price reasonableness determinations. Establishes and maintains procurement files containing complete documentation of the procurement process, to include: requisition, purchase order, receiving, and other supporting. Follows-up on outstanding orders to expedite delivery or address other performance issues. Issues change orders as required to adjust the original purchase order and ensure the assessment of the correct eVA fee. Updates SmartSheet Requisition Log on a daily basis with the current status of assigned. Completes receiving in SmartSheet and eVA as required. 10% Complies with all State and Agency policies and procedures for the proper use of the small purchase charge card. Maintains a daily log of all charge card purchases. Reconciles the monthly charge card bill within 4 days of receipt. Completes mandatory small purchase charge card training annually by the due date established by the DOA. Ensures compliance the requirements of EO-20 in regard to procurement and purchasing charge Reviews the monthly reconciliation log for all other OPS cardholders. 30% Supports the monitoring and verification of IT maintenance & support and IT consultant term contracts expiration dates to ensure they are renewed, re-established, re-solicited and awarded before they expire. Assists in the establishment, re-creation and continued updating of an agency term contract list. Communicates and coordinates renewal, re-establishment or re-solicitation for IT maintenance and support and IT consultant term contracts with the appropriate Contract Administrator at least 60-90 days prior to contract expiration. Works to resolve any contract issues between Contractor and Contract Administrator using the written Contract knowledge of procurement laws, regulations, policies, procedures and best Updates Contract Log in SmartSheets and eVA Sourcing and Contracting Prepares contract modifications, extensions, renewals, and cancellations in accordance with State and Agency policies and procedures. Knowledge Skills and Abilities: Knowledge of the standard principles and practices of the procurement of goods and services, contract and procurement law, contract development and contract administration. Knowledge of the policies and procedures contained in the Agency Procurement and Surplus Property Manual (APSPM), to include eVA and SWaM policies and procedures, VITA BuylT Manual; or other procurement policies and procedures. Ability to interpret and apply purchasing policies, rules, regulations, principles and practices. Ability to prepare various types of solicitations. Relevant experience with procuring supplies, equipment and services while complying with complex procurement policies and regulations; and developing and maintaining various term contracts, including those for professional and non-professional services. Detailed oriented, with strong organizational skills and the ability to prioritize and process multiple complex tasks and assignments with rigid deadlines, while providing excellent customer service to internal and external customers. Ability to lead cross-functional teams and work collaboratively with various levels of agency personnel. Advanced skill in the use of computers and software applications for e-mail, databases, word processing, spreadsheets and automated e-procurement; and effectively utilizing various applications to develop and maintain reports and analysis documents. Ability to work in an automated and multi-disciplinary environment. Professional oral and written communication skills. Ability to conduct contract negotiations. Ability to collect and analyze data and derive logical conclusions. Additional Considerations: Knowledge and experience with the Commonwealth of Virginia Agency Procurement and Surplus Manual (APSPM) Knowledge and understanding of the Virginia Public Procurement Act (VPPA) Possession of a public sector procurement certification, VCA, VCO, CPPB, CPP or CPPO Experience working with the Virginia Information Technologies Agency (VITA) Experience in communications, training, relationship development and change management. Special Assignments: May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the governor. Education, Experience, Licensure, Certification Required for Entry into Position: A College degree in related fields or a combination of education, experience, and training. Current or recent experience with purchasing processes and contract management practices. Certification as a CPPO, CPPB or VCO (or the ability to obtain such certification within one year). Experience with Microsoft Office, Word, Excel, and SmartSheets. Physical Demands : Light Lifting <20 Ibs Standing: Occasionally - 25%