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Are we the road to your future? We are currently searching for an experienced Project Records Manager/Administrative Assistant to support our Mid Atlantic CEI Team on a large, VDOT design-bid-build project. It is a 6-year duration project widening Interstate 81 for 6 miles through the City of Harrisonburg, VA. To be considered for this position, applicants must have, at minimum, a high school diploma or equivalent. We are looking for someone that can assist the Project Records Manager with some of the following duties:
- Maintain construction project records and document control under the direction of a Construction Manager and Responsible Charge Engineer
- Sets up, process, and track construction related project documents utilizing VDOT's construction contract administration software (PlanGrid, AWP, and ProCore)
- Generates or coordinates the develop of reports and project related correspondence
- Attends and prepares minutes for various project meetings
- Assists in project close-out
- Monitors contractor compliance with state and federal requirements related To Equal Employment Opportunity and wages
- Monitor and maintain issue log regarding Notices of Intent To file claims against VDOT and ensure that the records are complete, factual, and that a project timeline of each issue is included
- Provides administrative support such as maintaining office supplies, scheduling, and organizing activities such as meetings, travel, conferences, and training activities
- Compiles and submits expense reports as requested
- Provides support by scanning, filing, copying, and data entry
- Assumes other duties as directed by immediate supervisor
- Works cooperatively with the team to achieve objectives
- Develops and maintains constructive and cooperative working relationships with all employees and clients
- Works with VP of Construction Staff to keep minutes and setup staff meetings
- Maintain various excel tracking spreadsheets related to project financials and staffing
What you need to have:
- High School diploma or equivalent with 3 - 5 years of administrative support experience, preferably in construction or engineering or a Bachelor's degree
- Preferred experience in the following:
- Federal and State Labor Regulations to including the Davis Bacon Act
- VDOT procedures, bid items, plans and specifications
- Construction related documentation including: general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
- Note taking/capturing minutes of various construction related meetings , as well as document daily occurrences, meetings, and communications
- Functional computer usage including familiarity with Microsoft office suite software and all construction management software systems used by the Department
- Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
- Valid driver's license
- A satisfactory motor vehicle report (MVR)
Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits:
- Employee Stock Ownership Plan (ESOP)
- Medical, Dental, & Vision
- 401(k) retirement savings plan + employer matching
- Paid Time Off (PTO) and holidays
- Employer-Paid Life/AD&D insurance
- Employer-Paid short-term disability and long-term disability
- Wellness incentives
- Student Debt Retirement Match
- Additional voluntary benefits
The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. "For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference." - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-HF1 Virginia
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Volkert Inc.
paid time off, 401(k)
Dec 04, 2025