Administrative Assistant

At SCI Technology, a Sanmina Company, we serve those who serve by delivering innovative, trusted and comprehensive products and services that meet and exceed the unique needs of the Defense and Aerospace sector. From avionics to tactical and airborne communications, counter-UAS, integrated manufacturing and cradle-to-grave product life cycle support, we deliver high-reliability solutions that keep service members connected and protected in the field.

Our heritage dates to 1961, as an early supplier to the space program in Huntsville, Alabama. Today, SCI offers a complete range of Defense & Aerospace solutions through our three business segments - Products, Systems Build, and Life Cycle Services. It's SCI summed up - ALL WE DO to serve those who serve.

At this time, SCI is recruiting highly qualified candidates whose background and career goals meet our needs for the following position in Huntsville, AL. Please note that due to Department of Defense contract requirements, U.S. CITIZENSHIP IS REQUIRED.

ADMINISTRATIVE ASSISTANT

POSITION SUMMARY/PURPOSE OF POSITION:

The Administrative Assistant independently carries out advanced and diversified administrative tasks and responsibilities to support the Executive Team.

This role is integral to ensuring the smooth and efficient operation of the office and providing exceptional support to our internal teams and external visitors.

ESSENTIAL JOB DUTIES

Administrative & Operational Support:

• Answers and manages incoming calls, taking and distributing accurate messages.
• Receives and interacts with visitors in a professional and welcoming manner.
• Manages and maintains schedules, appointments, and travel arrangements.
• Helps develop and create professional tools including spreadsheets, correspondence, and reports.
• Types documents, reports, and correspondence with a high degree of accuracy and attention to detail.
• Arranges and co-ordinates meetings and events.
• Liaises with internal staff at all levels and coordinates work with the support of other internal teams.

Hospitality & Meeting Coordination:

• Manages conference room hospitality, including expensing and stocking, ensuring freshness and availability.
• Maintains coffee supplies and office supplies for general office use.
• Coordinates the scheduling of conference spaces.
• Orders, receives, and sets up breakfasts, lunches, or other business meetings with hospitality needs.

Travel & Expense Reporting:

• For all direct reports of the President, collects necessary documentation, completes expense reports (ERs), and submits them for processing.
• Serves as a backup for booking travel and providing guidance on the Concur travel and expense system.
• Prepares and submits non-travel expense reports.

Events & Employee Engagement:

• Assists in the planning and execution of company events, including retirements, training classes, customer conferences, and employee appreciation events.
• Provides internal coordination assistance for events, such as managing digital screen content, liaising with vendors, and preparing printouts.

OTHER JOB DUTIES

• Coordinates messenger and courier services as needed.
• Provides overflow support for graphics tasks, including hanging signs, creating graphics for internal screens, and preparing documentation or presentations.
• Serves as a backup for the Executive Assistant.
• Offers backup assistance to the Marketing Coordinator during trade shows.
• Performs work-related errands as requested, such as picking up supplies, lunches, or other misc.
• Faxes, scans, and copies documents.
• Prepares and edits correspondence, communications, presentations, and other documents.
• Files and retrieves documents and reference materials.

REQUIREMENTS:

• Generally requires a minimum of 2 years of relevant experience.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint is essential.
• Experience with Google Suite
• Excellent communication and interpersonal skills, with a high degree of professionalism and confidentiality.
• Ability to work well independently and as a collaborative member of a team.
• Superior customer service skills.
• Strong organizational and planning abilities.
• Excellent verbal and written communication skills.
• Proven problem-solving ability.
• Superior attention to detail and accuracy.
• Flexibility and reliability are critical.
• Must be able to communicate effectively in both written and spoken English.