Job Title: Administrative Assistant / Office Assistant
Location: Deerfield Beach, FL 33441
Duration: Contract 6 + Months On-Site
Pay rate: $22.00/hour on w2 without benefits
Shift hours: Monday - Friday 8am- 5pm
Job Description:
- The purpose of this position is to provide administrative support to the assigned office.
- This class works under close to general supervision according to set procedures but determines how or when to complete tasks.
Role & Responsibilities:
- The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Answers and directs all incoming calls and welcomes all individuals who enter the office. Informs, advises, records, processes, and follows up on all customer requests/complaints efficiently and expeditiously that are received by telephone, mail, email, or personally from citizens, elected officials, agencies, City employees, and or clients.
- Composes, types, and edits general correspondence, forms, reports, memos, handbooks, notifications, and other data; revises and develops formats for forms and reports. Reviews typing for clarity and accuracy.
- Determines the need for office supplies, equipment, and materials. Replaces or purchases new office supplies and equipment as needed.
- Logs purchase orders and updates on an ongoing basis.
- Maintains department contracts, including logging, filing, and tracking.
- Receives, stamps in, and/or distributes incoming correspondence and deliveries, handles outgoing mail, and distributes in-house memos and supplies. Processes and stamps outgoing mail.
- Establishes and maintains a comprehensive filing system; maintains and updates office manuals; maintains records.
- Compiles and prepares detailed financial or other specialized reports from general instructions; may be required to tabulate totals and verify figures.
- Processes vouchers for incoming invoices and submit to Accounts Payable as required. Reviews invoices for accuracy.
- Operates word processor, computer terminal, and other office equipment.
- Assists personnel with operating office equipment such as personal computers, printers, copying machines, etc.
- Maintains time and attendance records and prepares payroll for supervisor's signature.
- Maintains databases, including contacts, addresses, terms, etc. Electronically records/searches for data in multi-application computer systems.
- Maintains appointment calendar and schedules appointments and meetings as instructed; makes travel arrangements as requested.
- Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Required Qualification:
- High School Graduation or GED equivalent.
- Two (2) years of administrative support experience or an equivalent combination of education, training, and experience.
- Must possess and maintain a valid state driver's license with an acceptable driving history.
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22nd Century Technologies, Inc.
Pay rate: $22.00/hour on w2
Dec 04, 2025