Manager of Job Classification & Pay Structure - Human Resources

TITLE

Manager, Job Classification & Pay Structure

JOB SUMMARY

Performs responsible administrative work in the development and administration of the staff job classification and pay structures. Responsibilities include evaluating, designing, and maintaining staff job classification systems and pay structures, as well as Oracle Cloud components. Work is performed independently under limited supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Executive Director, Human Resources

Supervises: Compensation Specialist

ESSENTIAL DUTIES - May include, but not limited to the following:

• Answers policy and practice questions for area of responsibility.

• Maintains and updates the staff job evaluation and pay structure system to ensure accuracy, consistency, and alignment with organizational standards.

• Analyzes staff position and reclassification requests by reviewing job duties, scope, qualifications, and organizational impact to determine appropriate classification.

• Analyzes pay for new staff positions, promotions, and transfers in accordance with organizational policies and job classification/pay structure guidelines.

• Analyzes requests for above-based starting salary level for promotions and job offers and makes recommendations based on employee qualifications, pay structure and internal equity.

• Analyzes positions to determine exempt or non-exempt status in accordance with the Fair Labor Standards Act (FLSA).

• Assigns positions to appropriate employment status (classified, professional or administrative) in accordance with established classification guidelines.

• Evaluates job duties to identify essential and non-essential functions as defined by the Americans with Disabilities Act (ADA) and organizational standards.

• Maintains current job descriptions for all staff positions.

• Develops and delivers training programs and presentations related to area of responsibility.

• Reviews and approves/disapproves Oracle Cloud assignment transactions as applicable.

• Maintains a staff pay plan.

• Conducts and participates in salary surveys.

• Performs staff market review and provides cost reports to Finance & Administration.

• Develops and maintains the HR Job Classification & Pay Structure website.

• Responsible for building new positions and new departments in Oracle Cloud.

• Reviews staff requisitions forms for verification of salary and position.

• Tests and confirms newly installed Oracle patches for impact on functionality in system.

• Responsible for the Supplemental Task Payments (individual compensation payments) and approvals.
• Responsible for processing the Compensation Hiring Exception Form (CHEF).
• Responsible for creating new faculty positions in Oracle Cloud in coordination with Budget.
• Plans, manages, and implements the University's merit program in collaboration with other Human Resources personnel and key University departments.
• Oversees the administration of the University's merit plans within Oracle Cloud.
• Responsible for the development of policies and procedures under area of responsibility and may assist with Human Resources related policies
• Responsible for maintaining TWU Campus Stats.
• Prepares the Holiday Schedule according to the State Legislature and University Policy 05.410 Holiday Schedule and Eligibility and submits draft to University Leadership for approval.
• Sets goals for area of responsibility.
• Participates in HR projects as requested.

• Responsible for establishing job standards for subordinate staff and effectively evaluating staff under charge. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ADDITIONAL DUTIES

Performs other duties as requested.

EDUCATION

Bachelor's degree in Human Resource Management or related field preferred. PHR/SPHR certification preferred.

EXPERIENCE

Five years of experience in job classification, compensation design, and pay structure administration in a human resources office or a related field.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex operation, using human resources time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.

• Ability to apply budgetary and fiscal planning techniques within financial constraints.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.

• Ability to communicate effectively -orally, by phone, in person, and in writing.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.