Administrative Support Assistant III

The Associated Students of the University of Arizona (ASUA) is seeking a Senior Administrative Assistant (Administrative Support Assistant III). This position provides administrative support to both professional staff and student leaders. Responsibilities include coordinating calendars, meetings, special events, purchases, and other administrative processes that help the department run efficiently and effectively. The position plays a key role in ensuring smooth day-to-day operations and supporting ASUA's programs and services.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Administrative
and Office Management:

• Oversee routine
  administrative processes including ordering supplies, creating facilities
  management and surplus property
  requests, and managing office CatCard access and key requests.
• Schedule
  conference rooms and office spaces; order name tags, business cards, and office
  plaques as needed.
• Coordinate room
  reservations for ASUA programs, meetings, and events.
• Manage
  calendars and committee scheduling for the ASUA President and ASUA Director.
• Process grade
  checks and Dean's Excuse requests in alignment with university guidelines.
• Make motor pool
  reservations and coordinate vehicle logistics for ASUA-related travel.

Program &
Event Support:

• Assist
  professional staff with assigned projects, initiatives, and programs. Serve as
  backup for club appropriations allocations to ASUA-recognized student clubs.
• Provide
  logistical and administrative support for special events, trainings, and
  signature ASUA programs. Ensure timely coordination of materials,
  communication, and event follow-up for ASUA-sponsored activities.

Financial
Coordination:

• Prepare and
  process financial documents in UAccess Financials: DV (Disbursement Voucher),
  IB (Internal Billing) for departments 8901 and 8902.
• Ensure all
  transactions comply with University of Arizona policies, procedures, and
  generally accepted accounting principles.
• Submit
  scholarship, stipend, and award transactions through UAccess Student for
  approval and processing.
• Enter
  Purchasing Card paperwork through SharePoint.

Front Desk:

• Supervise daily
  operations of the ASUA Front Desk, including student staff oversight and
  training.
• Maintain and
  update front desk procedures, ensuring accuracy, efficiency, and a welcoming
  environment.
• Review and
  revise ASUA front desk policies and procedures annually.
• Provide
  front-line customer service and respond to inquiries related to ASUA services
  and programs.

Special
Projects:

• Provide support
  for key ASUA programs and initiatives, including Elections, the ASUA Supreme
  Court, ASUA Scholarships, and Wildcats Forever.
• Assist with
  coordination, communication, and logistics related to these areas. Offer
  additional support for other departmental projects and initiatives as needed.

Physical
Requirements:

• Must be able to
  lift/move/transport up to 50 lbs.
• Ability to
  bend, twist, pull and reach as needed.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Five years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.