New

Administrative Assistant

Staffmark Group
$20.00-$25.00
life insurance
United States, Minnesota, Alexandria
2715 Minnesota 29 (Show on map)
Dec 04, 2025
Now hiring Administrative Assistant Alexandria, MN Pay Rate: $20.00 - $25.00 per hour Shift: Monday - Friday \| 8 AM - 4:30 PM Admin Energy: Calm, Cool, and Crushing It If you're the kind of person who can juggle calendars, handle calls, and keep your cool no matter what the day throws your way, this Administrative Assistant role in Alexandria is calling your name. You'll be the calm in the storm, the go-to for getting things done, and the reason the office runs like a dream. What Makes You a Match High school diploma or equivalent required Proven administrative experience with HR/bookkeeping responsibilities Proficient in Microsoft Office and adaptable to new software Strong communication, organizational, and multitasking skills Detail-oriented, reliable, and professional Comfortable managing phone communications with customers and staff What Keeps You Busy (in the Best Way) Answer phones, provide exceptional customer service, and maintain detailed call logs Coordinate staff schedules and manage the Work-in-Progress (WIP) Board Prepare job paperwork for crews and estimators, including First Notice of Loss (FNOL) documentation Manage job file documentation, subcontractor communications, and compliance with NAPA and third-party programs Track franchise-specific compliance documents and fixed assets Handle billing, accounts receivable, bookkeeping, petty cash, payroll, and Royalty Reports Maintain organized file systems, company calendar, and office supplies Manage incoming/outgoing mail, emails, faxes, and internal communications Support HR documentation, employee onboarding, safety, and policy reviews Coordinate software updates, computer backups, and website maintenance Assist with marketing mailings, Continuing Education (C.E.) courses, and 6-month recalls Perform other duties as assigned to support office operations and team success All the Good Stuff That Comes with the Job Earn Good Pay. Your skills are worth it. Benefits That Matter. Medical, dental, vision, and life insurance. Perks to Enjoy. Employee discounts that add a little joy. Referral Cash. Refer a friend and earn a bonus. Growth Ahead. Learn, grow, and build your future. "Worked in Payroll. Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" Administrative Support Specialist, Staffmark Click apply, and let's make this official. Join a Team That Works for You At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, an HR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go. With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen. Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success. The law requires employers with 30 or more employees at one or more sites in Minnesota to disclose in each job posting the starting salary range and a general description of all benefits and other compensation including health or retirement benefits, bonuses, or other financial benefits to be offered. After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play. About Us At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.