Receptionist

Your Role

As a Receptionist, you will be the first point of contact for our clients, vendors, and staff. The Receptionist represents Gensler's values and professionalism while demonstrating a high level of client service.

What You Will Do

• Answer phone through Teams and direct callers appropriately or take messages.

• Greet/welcome all guests and notify the appropriate staff member of their arrival.

• Receive applicants for interviews.

• Receive samples from vendors.

• Direct deliveries to the mail room.

• Process parking validations for clients.

• Assist clients/consultants/vendors & staff with any questions.

• Monitor the conference room reservation system throughout the day and notify appropriate staff of possible conflicts.

• Assist with booking and canceling conference room reservations.

• Ensure lobby and conference rooms remain tidy throughout the day.

• Manage San Antonio's Office Calendar.

• Responsible for placing all catering orders

• Update phone lists.

• Review the Monthly birthday/anniversary list.

• Update event calendars.

• Assist with administrative projects/tasks/special events, as needed.

Your Qualifications

• Minimum 3-5 years of experience in an administrative capacity

• Strong attention to detail and multi-tasking skills

• Excellent organizational and technical skills (MS Office)

• "Can-Do" attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through

• Must be able to function well both independently and as part of a team

• Excellent communication and relationship management skills

• Ability to interact professionally with all levels of the Firm, clients, and consultants

• Must be able to work overtime on an as-needed basis

• Must have a professional personal presentation

• Must have professional phone-etiquette

• Must be reliable

This is an in-office position. If you're open to relocating to the San Antonio area, please apply!