Executive Administrative Assistant

Executive Administrative Assistant - Culver City

This is a 12-month, full-time (40 hours/week), hybrid contract role located in Culver City, CA.

Summary

We are seeking an experienced Executive Administrative Assistant to support a Director within a high-profile design organization. This role plays a critical part in ensuring smooth coordination across multiple creative and cross-functional teams. The ideal candidate is highly organized, resourceful, and proactive, with the ability to manage complex scheduling and communications in a fast-paced, dynamic environment.

Our Ideal Candidate

5+ years of experience supporting Director-level or higher executives

Passion for creative and technology-driven organizations, with a strong foundation in executive-level administrative support

Proficient in productivity tools such as Mail, Calendar, Keynote, Numbers, and Pages, as well as collaboration tools like Slack, Quip, and Webex

Familiar with coordinating across distributed teams and multiple time zones

Skilled in collaborating with executive teams, project managers, and other administrative professionals

Able to work independently, anticipate needs, and problem-solve with minimal supervision

Flexible and adaptable to shifting priorities and schedules

Strong written and verbal communication with exceptional attention to detail

Discreet and professional in handling confidential information

Job Description

In this role, you will provide comprehensive administrative support to a Director and their teams. You'll partner with creative and cross-functional leaders to manage schedules, meetings, and communications, ensuring alignment and efficiency across projects and teams. This includes calendar management, travel coordination, expense reporting, meeting logistics, and event planning.

You will also assist with note-taking, action-item tracking, and coordination of team meetings and events-both in-person and virtual-helping maintain seamless operations and a strong sense of team connection.

Education and Experience

Bachelor's degree or equivalent experience

Background in executive support within creative, technology, or design-driven organizations

Additional Requirements

This opportunity is located in Culver City, CA, and requires hybrid on-site work.

The pay for this W-2 position is $48.51 per hour.

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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