Assistant Director, Events and Experiences

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity:

The Assistant Director, Events & Experiences supports the planning, coordination, and execution of high-quality events and donor experiences that connect university supporters and prospects to UCF's mission. In partnership with the Director, Events & Experiences, campus partners, and external vendors, this role helps deliver seamless, meaningful events that express gratitude, inspire philanthropy, and strengthen donor relationships. The ideal candidate brings creativity, organization, and strong communication skills to elevate the guest experience across Advancement & Partnerships events.

Classification Title: Event Manager I

Responsibilities:

• Support the planning, coordination, and execution of university and unit events, including vendor coordination, site selection, event specifications, contract review, and payments.

• Assist in the creation and delivery of donor experiences and special events that recognize generosity and promote engagement with UCF.

• Collaborate with advancement colleagues, development officers, and campus partners to align event goals, create timelines, and ensure successful outcomes.

• Manage attendee logistics such as invitation lists, registration tracking, and event communications, ensuring consistency with UCF branding and tone.

• Provide on-site coordination and event support, ensuring smooth execution and an exceptional guest experience.

• Assist with post-event evaluation, including data tracking, budget reconciliation, and feedback collection, to drive continuous improvement.

• Ensure compliance with university fiscal and operational procedures while maintaining accurate event documentation and records.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Proven experience in event planning, donor relations, hospitality, or related field, preferably in higher education or a nonprofit organization.

• Strong project management and organizational skills with the ability to manage multiple priorities and meet deadlines.

• Excellent interpersonal and communication skills with a collaborative, customer-focused approach.

• Experience coordinating with vendors, negotiating contracts, and managing event budgets.

• Familiarity with CRM systems, event management software, and marketing or registration platforms.

• Demonstrated creativity and attention to detail in planning meaningful and high-quality experiences.

• Ability to work occasional evenings, weekends, and travel as needed for event execution.

Special Instructions to the Applicants:

Advancement and Partnerships values the unique contributions that each team member brings to our division. The determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above.

Classification Title: Event Manager I

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.