Administrative Coordinator III

Student Health Services - Administration:

UCF Health - Student Health Services (SHS) provides various primary and specialty care services to help keep students, faculty and staff at their optimum health. The Health Center is located on the Main Campus, and satellite clinics are located at the Health Sciences and Downtown campuses. Our services are designed with students, faculty, and staff needs in mind. Become a part of our committed UCF Student Health Team as an Administrative Coordinator III and deliver outstanding care to our community.

The Opportunity:

UCF's College of Medicine Student Health Services department is currently accepting applications for Administrative Coordinator III. This position will provide high-level, confidential support to the Executive Director. This is a critical role responsible for managing administrative duties and assignments for the Director, requiring strong organizational skills and the ability to build effective working relationships with faculty, staff, providers, and students across the university.

Responsibilities:

Administrative Support:

• Provide independent, confidential administrative support to the Student Health Services (SHS) Executive Director.

• Serve as the primary point of contact between the Director and internal/external stakeholders, institutional departments, and the public.

• Manage and maintain the Director's active calendar, including day-to-day scheduling, long-term management of meetings, teleconferences, and priority prioritization.

• Screen and direct all incoming calls; compose and prepare confidential correspondence, emails, memos, and travel documentation.

• Transcribe and distribute minutes for the Executive Council meetings and assist the Medical Director with limited scheduling and meeting preparation as needed.

• Coordinate administrative activities and communication between the Director and direct reports.

Operational Oversight and Compliance:

• Serve as a member of the Executive Council and contribute to high-level decision-making.

• Provide oversight of administrative files, personnel records, and job descriptions to ensure continuous compliance with AAAHC standards and SHS policies/procedures.

• Balance conflicting priorities, manage workflow, and ensure the timely completion of essential projects to meet critical deadlines.

• Manage and audit SHS timekeeping, assisting supervisors with reviewing and submitting accurate timesheets by established deadlines, and editing entries for unmatched time or leave records.

• Aid in the review and revision of SHS policies and procedures to maintain AAAHC compliance.

• Maintain a working knowledge of and ability to interpret policies and procedures of the University, Board of Trustees, AAAHC, and other relevant departments.

• Manage the creation of departmental and administrative organizational email accounts.

HR and Staff Supervision Partnership.

• Partner with the HR Manager in the joint supervision of the administration front desk reception staff, overseeing workflow, setting performance goals, assigning tasks, and providing constructive coaching.

• Provide back-up support to the HR Manager for various HR functions, including new employee orientation, processing confidential Worker's Compensation claims, and maintaining annual performance appraisal records.

• Facilitate confidential HR communications and assist staff with inquiries regarding university policies and procedures.

• In collaboration with the HR Manager, oversee the Federal Work Study program, managing required documentation (schedules/awards), tracking eligibility and award usage, and communicating updates to departmental supervisors.

Minimum Qualifications:

Bachelor's degree or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Administrative experience, preferably supporting executive leadership.

• Proficiency in Microsoft Office Suite and calendar management.

• Experience in a healthcare and/or academic setting.

• Understanding of FERPA, HIPAA, confidentiality protocols and accreditation processes.

• Experience with general HR support functions, including timekeeping, on-boarding, and employee files management.

Additional Application Materials Required:

In addition to your online application, please submit a resume.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48,722 to $54,183. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

This is an auxiliary funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.