Administrative Coordinator

Are you known for keeping projects on track, solving problems fast, and keeping teams organized - no matter how busy things get?

We're looking for a detail-driven Operations Support Coordinator to join our client's team on-site in Las Vegas for a temporary assignment running through May.

If you thrive in a fast-paced environment and enjoy being the go-to person who keeps communication flowing between customers, technicians, and internal teams, this role is for you.

In this role, you'll support critical testing, compliance, and repair scheduling processes that keep operations running smoothly and customers informed.

You will:

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  Book and schedule State-required testing with Approved Inspection Agencies (AIA) and internal customers.

  
  
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  Track and update Notices of Violation (NOVs) using Smartsheets and ensure all documentation stays current in the State TCE database.

  
  
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  Coordinate NOV repairs by working closely with mechanics, superintendents, and operations staff.

  
  
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  Communicate with customers to provide updates on testing and repair progress, ensuring transparency and satisfaction.

  
  
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  Assist with quotes and billing for customer testing requests, maintaining accuracy and timeliness.

  
  
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  Attend weekly operations and repair meetings, contributing updates and insights to help the team stay aligned.

  
  
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  Resolve customer inquiries via phone and email in a professional, solutions-focused manner - managing a high call volume environment efficiently.

  
  
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  Support data entry, reporting, and task management across multiple systems (Microsoft Office Suite, Salesforce, Oracle, Smartsheet's, and Google Sheets).

  
  

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  2+ years of customer service experience in a fast-paced, customer focused role

  
  
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  Background in a service-oriented industry such as construction, HVAC, plumbing, electrical, pest control, or similar. (Experience supporting field teams or technicians is a major plus!)

  
  
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  Strong organizational and multitasking skills - you can manage schedules, calls, and paperwork without missing a beat.

  
  
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  Excellent written and verbal communication skills; you keep others informed and confident in your work.

  
  
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  Tech-savvy with working knowledge of Microsoft Word, Excel, Outlook, and ideally Salesforce, Oracle, or Smartsheet's.

  
  

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

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