Accounting/HR Clerk

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions. When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all, you can expect to make a lasting impact on the lives of others. At Equus, we are strengthened by diversity and are committed to providing a work environment in which everyone is included, treated fairly, and with respect.

Overview

Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accountingfocuses on the organization's financial management strategies and execution. If this piques your interest, read more below and apply today!

The Human Resource Clerk is responsible for performing administrative HR-related duties. This position carries out responsibilities in the following functional areas: employee hiring/recruitment, employee onboarding, file maintenance, and employee relations.

Responsibilities

Summary - Accounting Support

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval.
• Electronically files accounting support documentation in a timely manner.
• Reviews all documentation for accuracy.
• Ensures accurate and timely entry and processing of invoices and manual checks.
• Ensures proper approvals for all payments prior to payment execution.
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed.

Details of Accounting Duties

• Payments- Record participant related voucher payments in all required databases in a timely manner.
• Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding.
• Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled.
• Standard Operating Procedures- Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested.
• Print checks and manage local checking account process for client reimbursements.
• P-card and cash equivalent allocations and reconciliation monthly.
• Train case managers upon hire and periodically on cash equivalent and accounting processes.

Employee Recruitment, Hiring and Onboarding

• Prepares and ensures accurate job postings and job requisitions.
• Establishes and maintains external recruiting sources.
• Assists applicants with completing application process.
• Ensures employee on-boarding process.
• Completes references and background checks in accordance with company and state regulations.
• Ensures compliance with USCIS Form I-9 Employment Eligibility Verification.
• Performs HRIS data entry and audits employee data to ensure HRIS data integrity.
• Conducts and/or assists with new-employee orientation.
• Ensure new employees complete TWC/Board training, as well as Equus new-hire training.
• Submit training certificates and trouble tickets for new hires to obtain login credentials.

Personnel Files

• Maintains high standards of confidentiality of all employee records and information.
• Ensures compliance with on-going personnel file maintenance.
• Files documents into appropriate employee files.
• Ensures compliance with terminated employee files.

Employee Benefits

• Ensures company benefits are communicated with employees.
• Coordinates annual open enrollment communications and election process.
• Assist with benefits changes due to Status Changes and Qualifying events.

General Administration

• Performs customer service functions by answering employee requests and questions.
• Participates in administrative team meetings.
• Reports, maintains and monitors workers' compensation case files; follows-up on open cases.
• Order office supplies and maintain supply inventory.
• Conduct procurement, when necessary, for supplies such as business cards and name badges.

• Bachelor's degree or equivalent related experience
• College level Accounting courses or equivalent accounting and bookkeeping experience
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
• Ability to multi-task and learn new applications

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.