New

Associate Director Research Administration (Research Finance)

Johns Hopkins University
United States, Maryland, Baltimore
Oct 18, 2025
We are seeking anAssociate Director Research Administrationwho will provide leadership and management of financial, operational, and administrative activities related to sponsored grants and contracts in the School of Nursing (SON). The position focuses on best practices, processes, and policies to ensure a collaborative operation that demonstrates high levels of communication, productivity, effectiveness, efficiency, and engagement. Reporting to the Vice Dean of Research and the Associate Dean for Finance and Administration and collaborating with the Associate Dean for Research, the position requires a seasoned research administrator with demonstrated ability to provide leadership to a busy cross-functional team. In addition to managing pre-award staff who are responsible for compiling and reviewing documentation for proposal submissions, the Associate Director will supervise the manager of the post-award team and will assist with portfolio assignments, workload assessments, overall processes, and workflow. The Associate Director Research Administration provides leadership in training, direction, and management of a team of grants, subawards, and/or contracts analysts. The role may oversee or manage teams engaged in pre-award and/or post-award functions, such as proposal preparation, documentation review, portfolio management, workload assessments, process improvements, and workflow coordination. The Associate Director may also serve as a support resource for the pre-award and post-award teams during periods of increased workload, staff absences, or vacancies. Specific Duties & Responsibilities Supervise staff who perform the primary transactional actions related to grants, subawards, and/or contracts. Provide expert advice to faculty and staff regarding sponsored projects and related activities. Provide regulatory and compliance oversight and guidance to research administration staff related to university policies and procedures and all applicable rules, regulations, and sponsor guidelines. Monitor risk and compliance concerns. Implement systems to track research administration reporting and metrics as well as sponsored projects deadlines and activity. Project and analyze long-term trends in total research funding and sponsored effort across the division. Monitor and manage staff onboarding and ongoing training and ensure processes are effective. Ensure that effective ongoing training programs are in place for all key positions and processes supporting research administration, including developing and participating in training/guidance of students, staff, and faculty in understanding university and sponsor policies and regulations as well as the systems that support sponsored projects. Participate in institutional committees for research compliance and sponsored programs administration across the University. Create and implement policies and procedures to address new regulatory changes in alignment with university, federal, and other sponsor guidelines. Serve as a research administration ombudsperson for faculty and staff by providing leadership and guidance in support of sponsored projects. Participate in long-range and strategic planning related to policy, organizational structure, process, outreach, and professional growth and development of staff. In coordination with leadership, assess gaps and overlaps in business processes and lead efforts to analyze and streamline processes to improve organizational metrics, performance, and service levels, and ensure consistency across the division. Other duties as assigned. In addition to the duties described above Oversee strategic direction and provide operational leadership of the Nursing Office of Research Administration ("NORA") team. Develop annual goals for the NORA team that align with the SON strategic plan. Ensure timely responses to requests for research administration support from SON leadership, faculty, University administration, and sponsors. Ensure sound fiscal management of the sponsored research portfolio including pre- and post-award management of grants, contracts, and subcontracts - both domestic and foreign. Monitor the JHU Sponsored Research dashboards and Effort Reporting System (ERP) reporting functions on a regular basis for timeliness of cost transfers, effort reporting, invoices, reports, and other deliverables. Escalate potential issues to the Associate Dean of Finance and Administration along with a plan for prevention or resolution. Represent the Associate Dean for Finance and Administration / Vice Dean for Research in their absence. Minimum Qualifications Master's Degree in a related field. Seven years of progressively responsible directly related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications PhD or JD in related field and relevant specialized training. Experience in sponsored projects, contracts and/or research compliance administration experience. Technical Skills & Expected Level of Proficiency Contract Negotiation - Advanced Grant Regulations - Advanced Interpersonal Skills - Advanced Policy Development and Implementation - Advanced Process Improvement - Advanced Research Administration Knowledge - Advanced Research Administration Training - Advanced Stakeholder Engagement - Advanced Strategic Planning - Advanced The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Associate Director Research Administrati Job Posting Title (Working Title):Associate Director Research Administration (Research Finance) Role/Level/Range: ATP/04/PG Starting Salary Range: $99,800 - $175,000 Annually ($137,400 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30 - 5:00 FLSA Status:Exempt Location: Hybrid/School of Nursing Department name: Research Finance Personnel area: School of Nursing Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.