Grants & Contracts Specialist

Job Summary:

The Department of Medicine (DOM) Research Office has an opening for a full-time University Staff Entry Level Grants and Contracts Post-Award Administrator. This role is responsible for complex and varied financial and regulatory work related to grant post-award administration. The primary responsibilities of this position are to assist Principal Investigators (PIs) with the financial, accounting, and procurement transactions and policies related to their funded research grants. The Grants and Contracts Specialist will report to the Research Office Program and Grant Manager and provide centralized support to DOM Researchers and Division Research Administrators to ensure compliance with all Federal, State, Sponsor, and University policies & and procedures. The position is within a service center providing expertise to multiple divisions and faculty, and as such, performance of work is required at least 8am-5pm Monday through Friday. A minimum of three full in person days per week is required, with more in person time possible, dependent on workload and customer availability.

Key Responsibilities:

• Enter funding distributions, Journal Entries, and Payroll Expenses Transactions, and reconciliation of subcontract and consultant invoices.

• Provide financial projection forecasting and interpretation for faculty.

• Update grant award data in standardized templates monthly and distribute to all faculty in a timely and professional manner. Conduct one-on-one meetings with faculty to describe their funding portfolio and discuss any necessary adjustments.

• Perform routine audits of payroll as well as other research expenses for faculty to ensure expenses are properly calculated and encumbered in their appropriate accounts. Make appropriate corrections in a timely manner.

• Manage the Post Award Core shared inbox that has a high volume of requests and ensure timely and accurate responses and associated documentation is completed correctly.

• Schedule meetings with Principal Investigators, Division and Department administrators, and Research Office staff.

• Writing and reviewing SOPs.

Work Location:

Hybrid - following training, this role may be eligible for a hybrid schedule of 3 days per week, 8Am - 5PM, on campus and as needed based on workload and in-person meetings.

Why Join Us:

The Department of Medicine at the University of Colorado Anschutz Medical Campus is the largest clinical department in the School of Medicine. With more than 1,000 faculty, 192 residents, and 200 fellows distributed in 14 divisions, our clinical, research, and academic programs attract the best providers, investigators, staff, and students from around the world who are transforming the future of health care. In addition to our exemplary performance, we continue to have strong standings in national rankings in all our academic missions. We are committed to evolving the Department and meeting the ever-changing needs of research.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Bachelor's degree in accounting, finance, sciences, business, or a directly related field from an accredited institution.

A combination of education and technical/paraprofessional experience directly related to this position may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• One (1) year of experience in research grant administration, particularly accounting and/or finance responsibilities.

• One (1) year of experience with financial reporting (m-Fin), procurement systems, and PeopleSoft HCM and Finance

• Concur Travel and Expense System experience.

• Experience in interpreting and applying post-award policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.

Knowledge, Skills, and Abilities:

• Knowledge of the regulatory policies associated with the post-award administration of federal and private foundation grants (e.g., HIPAA and human subject protection, animal protocols).

• Excellent written and verbal communication skills.

• Proficiency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• Ability to work on multiple projects simultaneously.

• Ability to remain detail-oriented with changing priorities.

• Adaptability to grant-specific guidelines and the needs of different Principal Investigators (PIs).

• Ability to work independently following training.

• Outstanding customer service skills.

• Ability to collaborate and form effective working relationships.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by September 15^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $48,070 - $61,145.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.