Project Policy Analyst 2

Under the general direction of the Administrative Services Assistant Director and Administrative Supervisor, this position provides independent project management and human resources, departmental policy and procedure creation, and analytical support for payroll for the Environmental Services Department. This Analyst plays a crucial role in collecting, structuring, analyzing, and reporting on processes and data. Responsible for independently planning and assisting with the development of departmental policies and procedures. Manage and facilitate projects, define priorities and action steps, research ideas and plans with stakeholders, draft concept papers, develop timelines and discuss budgets, and make recommendations as appropriate.

Provides support to the EVS Leadership team with the processing of employee's timecards on a biweekly and monthly basis for approximately 600 employees. This includes auditing timecards daily, making corrections, and ensuring the appropriate pay codes are used before final closing. Responsible for tracking all attendance related issues: FMLA, LOA, Tardiness, Sick, Vacation, ESL, PTOP, etc. This position will also collaborate with UCDH Payroll office to resolve any payroll issues. Assists department leadership with collecting and analyzing data for departmental bargaining including effects bargaining, grievance and arbitration meetings. Provide assistance on matters that are confidential, sensitive and complex in nature and which require a high level of analytical skill, attention to detail, independent judgment, initiative, and a high degree of professionalism. The incumbent in this position works with various levels of University management. Work involves a high degree of confidentiality.

Apply By 09/19/2025 at 11:59PM.

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Associate's degree in related area and/or equivalent experience/training.
• Two (2) years of project management and/or equivalent administrative experience/training
• Experience in assisting with the development and generation of monthly management reports of personnel data for review by departmental management teams.
• Computer skills to apply various software programs (Microsoft Outlook, MS Exchange, Word, Excel, PowerPoint, and the Internet) to accomplish assignments.
• Analytical and problem solving skills to work with complex information, determine impact, identify risks, evaluate approaches; and develop solutions within the context of priorities, time constraints, and available resources.
• Experience in working with minimal direction from supervisor and take initiative to follow up on projects and /or assignments. Make decision and resolve problems with minimal supervisor, and exercise good judgment with priorities.
• Political acumen and collegial communication skills to interact with persons at all levels of the hierarchy with varying backgrounds, levels of expertise, interest, and personal investment. Ability to be resourceful and diplomatic in facilitating the completion of projects.
• Experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast paced environment with high attention to detail.
• Skills to discern new policies or procedures and revisions of existing for utilization.
• Skills to extract and synthesize information from a variety of sources; ability to determine the level of impact on the Leadership Team's commitments and responsibility and to translate, define and present that information to the Executive and Directors using sound judgment to make recommendations.
• Mathematical, writing, editing and proofreading skills to produce clear, well-organized information with strict attention to correct grammar, spelling and punctuation.
• Analytical experience and skills to extract and assess data to provide statistical analysis for management review while evaluating complex issues and problems to independently develop and apply effective recommendations and solutions.
• Analytical experience and skills to review established policies and procedures, data, and situations for conformance with established guidelines.
• Teaching and communication skills necessary for interactions with department staff and other UC employees as necessary.
• Experience planning ahead and anticipating the need for further action.

Preferred Qualifications

• Experience working in a healthcare and/or hospital environment.
• Experience working with UCDMC/UCDH/University programs like UCPath, AggieService, Ecotime, etc.
• Experience working in advanced programs like Qualtrics, Tableau, Box, etc.
• Knowledge and understanding of campus-wide offices, administrative contacts, departments and resources.
• Knowledge and understanding of UCDMC/UCDH/University policies and procedures and Staff Personnel policies and procedures

Key Responsibilities

• 50% - Payroll Analysis, Maintenance and Records Management
• 50% - Analysis and Project Management

Department Overview

The Environmental Services (EVS) Department is responsible for all aspects of the custodial and floor care functions/services in all UC Davis Health owned and leased facilities.

POSITION INFORMATION

• Salary or Pay Range: $28.16 - $48.47
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: PROJECT POLICY ANL 2
• UC Job Code: 007397
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 7:00AM - 3:30PM, rotating weekends
• Location: Main Hospital (HSP001)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work a flexible schedule including evenings and weekends to meet office needs. Work under heavy workload with frequent interruptions and conflicting priorities while maintaining composure at all times.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks