Payroll & Benefits Administration Manager

Responsible for managing payroll and human resources specialty areas such as compensation, benefits, HRIS/reporting, and performance management, in compliance with employment laws and regulations, etc. to assist human resources in achieving department goals.

ESSENTIAL DUTIES & RESPONSIBILITIES

Payroll Management

• Administers and manages payroll function including payroll input, payroll processing, reporting, other payroll related responsibilities and benefits administration.




• Ensure and review accurate and timely processing of payroll, including all data entry, verification, file imports, balancing and reconciliations as needed
• Manage new hire information, terminations, manual checks, stop payments, pay changes, tax changes, direct deposit, wage garnishments and other payroll related data
• Maintain Time and Attendance tracking
• Responsible for issuance of year-end W-2 forms and 1095Cs; manage the ACA compliance & reporting
• Respond to employment verifications; explore outsourcing options for this function as needed.
• Respond to Unemployment Insurance Request for Information forms from Mass Department of Workforce Development
• Complete multi worksite quarterly report for State
• Interpret bank policies and procedures and federal and state regulations affecting payroll/benefit function
• Maintain HRIS System updating employee records
• Create and review monthly Human Resource reporting to Senior Management
• Track new and terminated employees, calculate FTE, turnover analyses and other comparisons
• Serve as liaison to Accounting; regularly provide information and reporting for tracking budget accruals.
• Serve as primary contact for Payroll and Workers Comp Audits
• Provide excellent support and service to internal and external customers
• Ensure other members of the HR team are trained to administer payroll as needed.

Benefits Management

• Administer and manage open enrollment and group benefit administration including processing benefit enrollments, terminations, and updates on all group benefit plans; serve as contact for plan vendors; communicate benefit information to employees, and assist with benefit questions ; Prepare and distribute annual benefit statements
• Administer and manage employee health and welfare benefits.
• Administer retirement plans including overseeing plan administration, enrollments, distributions, and changes; process amendments, notices, and mailings as required; work with auditors on retirement plan audits as needed.
• Responsible for filing Form 5500 on all benefit plans and ensuring compliance with applicable regulations; responsible for filing EEO-1 and Vets 100-A reports annually; Send Credible Prescription Drug Coverage notice to eligible employees annually
• Review and approve monthly benefit invoices

Ensure Legal Compliance

• Stay abreast of wage and hour law/regulations, Pay Equity, and related labor laws to ensure compliance.
• Assist with the development, implementation and evaluation of the bank's policies, procedures and practices in human resources functional areas, ensuring they align with the bank's objectives and are in compliance with federal, state, and local labor laws; ensure good communication via Employee Handbook and Needham Net.
• Serve as primary contact for Payroll and Workers Comp Audits

Performance Management

• Administer performance management system and reporting using HRIS.
• Manage vendor management process for assigned HR vendors
• Assist Director of HR with various HR reporting/projects

JOB REQUIREMENTS

• Strong knowledge of the principles and practices of payroll administration, payroll laws, benefit administration and compliance related matters
• Ability to ensure compliance with applicable government regulations
• Knowledge or payroll processing and time tracking systems
• Organized, accurate, detail oriented and ability to multi-task
• Excellent communication skills, both written and verbal
• Ability to exercise a high degree of discretion and confidentiality
• Ability to work independently and as part of a team
• Attend seminars and webinars to keep current on developments in HR, payroll and benefits
• Proficient in Microsoft Office including Excel, Word, PowerPoint and Outlook
• Ability to adhere to Needham Bank's Core Values (Focus on Customer Relationship, Embrace Change, Work as a Team, Be an Asset to Your Community, Always Learn, and Do the Right Thing)

EDUCATION & EXPERIENCE

• Bachelor's degree or equivalent, relevant professional experience
• 5 or more years of payroll administration, tax filling, payroll reconciliation and payroll report writing experience
• 5 or more years of benefits administration experience
• Certified Payroll Professional (CPP) preferred but not required

WORKING CONDITIONS/PHYSICAL DEMANDS

• Normal business office environment