Payroll Manager

Job Summary

The Payroll Manager is responsible for overseeing the payroll process, ensuring that all employees are paid correctly and on time. The role manages and administers the corporate payroll function including leading and developing payroll staff. This role develops and controls activities necessary to accomplish the organization's payroll processing objectives and partners with human resources to anticipate and meet the needs of the organization in compliance with company policy and governmental regulations. The Payroll Manager stays up to date on changes in payroll laws and regulations, evaluates and recommends changes to current payroll systems, and develops and implements policies and procedures to improve payroll processing efficiency and accuracy.

Job Responsibilities

• Manages and oversees the payroll process, ensuring accurate and timely processing of payroll for all employees, while delegating tasks and supervising the payroll team.
• Ensures that all team members are trained and equipped with the necessary skills to carry out their duties effectively.
• Develops and implements payroll policies and procedures, while ensuring compliance with federal and state regulations, such as the Fair Labor Standards Act (FLSA) and the Family and Medical Leave Act (FMLA).
• Maintains accurate payroll records and prepares reports, while ensuring confidentiality of payroll and employee data.
• Implements and manages automated payroll systems, while staying up to date on payroll software and technologies, and evaluating and recommending changes to current systems as needed.
• Conducts regular audits of payroll data, including employee hours, salaries, and deductions, to ensure accuracy and compliance with regulations and company benefit plans and policies.
• Ensures accurate payroll deductions and reporting for employee benefit programs, such as health insurance and retirement plans.
• Develops and implements training programs for employees on payroll policies and procedures, while ensuring compliance with federal and state regulations.
• Coordinates with other departments, such as Human Resources and Accounting, to ensure timely and accurate reporting of payroll data, while resolving any issues or discrepancies.
• Collaboration with third-party service provider to ensure compliance with payroll tax laws and regulations, manages agency notices, reviews vendor tax filings, and reconciles quarterly and annual reporting , while staying up to date on changes to tax laws and regulations.
• Owns accountability for talent management and navigation of employee related issues that impact morale and work environment to ensure a high performing team including hiring and selection, succession planning, performance and compensation management, and employee development and career coaching as required.
• Manages priorities and workload distribution and removes barriers that impede progress.

Job Qualifications

• 7+ years of experience in Payroll Processing or related experience.
• Bachelor's degree in Business or a related field and/or commensurate experience.
• Proficiency in payroll software (e.g., ADP, Oracle, Workday) and advanced spreadsheet skills are necessary.

Licenses and Certifications

• Advanced certifications (i.e., Certified Payroll Professional, etc.) are preferred, but not required.

Technical Skills

• Risk Management
• Stakeholder Management
• Payroll Management
• Payroll Processing
• Payroll Policies and Processes
• Data Management
• Payroll Software
• Taxation
• Budget Management
• Audit & Compliance

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.