Document Control Specialist

The US base salary range for this full-time position is $31.30 - $49.20. Our salary ranges are

determined by role, level, and location. The range displayed on each job posting reflects the base pay target range

for new hire salaries for the position. Within the range, individual pay is determined by work location and additional

factors, including job-related skills, experience, and relevant education or training.

In addition to compensation, Zoetis offers a comprehensive benefits package that supports the physical, emotional

and financial wellbeing of our colleagues and their families includinghealthcare and insurance benefits beginning

on day one, a 401K plan with a match and profit-sharing contribution from Zoetis, and 4 weeks of vacation.

Visit zoetisbenefits.com to learn more.

POSITION SUMMARY

This position reports directly to the Quality Compliance Lead. The role will be responsible for creating, updating, maintaining, and retrieving company documents from the document control database and similar systems. This team member will be tasked with analyzing complex production data to identify manufacturing trends, collaborating with cross functional teams to develop KPI's for the site and the communication of data at the platform level. The document control specialist will also have ownership of the site's digitalization projects and system integration with legacy programs at the site level to align with the global systems. Develops training materials, conducts workshops, and supports users to maximize system utilization and data accuracy. Proactively identifies opportunities to leverage emerging digital technologies to enhance documentation controls, reduce manual effort, and improve overall operational efficiency. Responsible for assisting with creating new documents, launching change controls, and troubleshooting problems. Assist with the in-house systems for the organization, storage, and retrieval of the original documents. Create, review, scan, and store documents, such as batch reports, logs, label releases, raw material dispositions, and any other company documents within Teams and Veeva Vault.

The Document Control specialist will also be required to participate in all internal and external audits and Investigations. Interfacing with GQCA, NASC, CDFA and FDA auditors and Investigators. They will need to be well organized and able to retrieve SOP's, Batch reports and logs as needed and to articulate the site processes.

POSITION RESPONSIBILITIES

Key responsibilities of this position include:

Oversee the digital storage, organization and retrieval of company documents and unitlize Veeva Vault and Teams to manage those on a digital platform. Manage the in-house system for the organization, storage and retrieval of the original documents. Create, edit and update GMP documents and participate in the change control process in ETS. Review, scan, and store documents, such as batch reports, logs, label releases, raw material dispositions, and any other company documents within Team and Veeva Vault. Assists in monthly reviews of TraceGain documentation Assist during all company audits and Investigations. Analyze and report on production data and report trending- Analyze complex production data to identify trends and insights, collaborating with cross-functional teams to generate clear, actionable reports that support strategic decision-making and continuous operational improvement. Synthesize complex data insights into clear, actionable reports and presentations tailored to diverse stakeholders, including senior management, to inform strategic planning and operational improvements. The primary lead for all data and digitalization needs for documentations controls- Serve as the primary liaison for all data and digitalization initiatives related to documentation controls, overseeing system integration, ensuring compliance, driving user adoption, and leading efforts to enhance digital documentation processes across the organization. Develops training materials, conducts workshops, and supports users to maximize system utilization and data accuracy. Proactively seek to identifies opportunities to leverage emerging digital technologies to enhance documentation controls, reduce manual effort, and improve overall operational efficiency. Support with batch report and label printing. As food safety is of the highest priority at Buellton, team members are expected to maintain all food safety policies and procedures including:

• Wearing clean uniforms, hairnets and beard covers.
• Frequent hand washing and sanitizing.
• Clean neoprene gloves.
• Reporting illness to supervisor or group leader.
• Clean and sanitize tools and equipment.
• Storing tools and materials in their designated place.
• Exceptional organization and housekeeping practices.
• Reporting any food safety concerns to prevent potential contamination and food safety hazards.

ORGANIZATIONAL RELATIONSHIPS

This position will need to achieve results through colleagues with a direct reporting relationship (QA team) as well as directly with Operations and Functional Site members.

• Quality Assurance
• Quality Control
• Regulatory Affairs
• Manufacturing
• EHS
• GQCA

EDUCATION AND EXPERIENCE

• Bachelor's degree and 5+ years experience in related positions or high school diploma/GED and 10+ years experience in related positions including manufacturing, documentation, administration, and word processing
• Demonstrated knowledge of document and project management.

TECHNICAL SKILLS REQUIREMENTS

• Good mathematical, science and computer skills preferred.
• Project management
• Fluency in quality systems and regulatory compliance.
• Driven / Passionate about Quality performance and delivering results.
• Must have strong communication skills to nurture our food safety culture.
• Must be well-organized, detail oriented, and able to work within deadlines as well as under pressure.
• Strong written and oral communication skills
• Confident decision maker, self-accountability with an ability to develop and adhere to self-directed standard work.
• Drives for Superior Results
• Ability to manage multiple projects simultaneously and prioritize work, goals and tasks in accordance with Quality and Business objectives
• Fluent in English (written and spoken).
• Business Fluency and awareness and Ability to be a Trusted Partner.

PHYSICAL POSITION REQUIREMENTS

• Must be able to walk or stand for long periods of time.
• Must be able to reach above shoulder level, bend/stoop, kneel, push/pull, and handle/grip frequently.
• Must be able to work scheduled 40 hours with the ability to work overtime as needed.
• Frequent lifting and carrying of 5 to 25 lbs.
• Regular reaching, bending, stooping, and twisting
• Repetitive motion and substantial movement of the wrists, hands, and/or fingers

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.