Office Administrator

Olgoonik is an Equal Opportunity Employer

Overview:

The Office Administrator supports the Program and or Business Manager completing administrative tasks associated with the multi-year construction projects.

Primary Responsibilities:

• Answer multi-line phone
• Greets and directs all visitors, including vendors, clients, job candidates and customers
• Assists the Program/Business Manager
• Prepares correspondence as requested by office staff
• Assists the Program/Business Manager in all aspects of preparation so client invoices can be processed for payment
• Assists Subcontractors regarding invoicing questions
• Accepts/Rejects Subcontractors invoices based on required documentation on file
• Additional duties as assigned

Supervisory Responsibilities:

• There are no supervisory responsibilities associated with this position.

Education and/or Experience:

• High school diploma or equivalent required, or two years of applicable administrative experience.
• Experience with Davis Bacon wages and Certified Payrolls preferred.
• Must have experience following written procedures

Knowledge, Skills, and Abilities:

• Must have outstanding grammar skills and experience preparing written correspondence
• Must be detail oriented, well organized, and be able to multi-task
• Must possess excellent communication skills (verbal and written). Requires the ability to complete assigned tasks with limited supervision
• Must be proficient with Microsoft Office Suite of products including, Word, Excel, and Outlook business software
• Must demonstrate a good attitude and ability to work as a member of a Team
• Position requires self-motivation and the ability to work effectively under a minimum of supervision
• Must be able to multi-task efficiently, work in a fast paced environment on multiple projects, and have a strong attention for detail
• Must be able to type a minimum of 40-60 WPM accurately

Certificates, Licenses, Registrations:

N/A

Security Clearance:

N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.