Junior Budget Analyst

Salary range: $64,350 - $65,000

Essential Duties:

• Process invoices and staff reimbursement through Workplace
• Review p-card transactions on a monthly basis to ensure expenses are coded to the appropriate cost center
• Create monthly division-wide and site/program-specific expense and revenue reports and communicate data to audiences with diverse levels of understanding of budgets and budget plans
• Assist Site Directors in managing their budgets using budget management tools
• Work with funders, regulators, and outcome managers to ensure complete compliance with all budgetary and other contractual and grant requirements
• Maintain staff allocation and project code in UKG system
• Handle staffing and Other Than Personal Service (OTPS) changes through salary reallocations and journal entries
• Collaborate with Children's Aid Fiscal Department to handle claims for grants and contracts, effectively maximizing all dollars
• Create and monitor Staff/OTPS Tracking spreadsheets and approve and revise changes as needed
• Review funds management and reconciliation of cost centers, ensuring appropriate spend-down of all public and private grants/contracts in a timely and responsible manner
• Provide assurances that expenditures are properly tracked, documented, and recorded in appropriate cost centers.
• Request new cost centers and add new cost centers to P-card list, Workplace, etc.
• Review Personnel Action Notices (PANs) and keep track of changes against budget
• Reconcile each contract monthly and report inconsistencies
• Other duties, as assigned

Minimum Qualifications:

• Bachelor's degree in business administration, or related field required
• Minimum 1-2 years budget management experience, experience with budget planning in not-for profit organizations with multiple funding sources a plus

Key Competencies

• Committed to the mission of Children's Aid and Positive Youth Development
• Proven track record of using data to inform and improve practice linked to positive program outcomes

• Strong organizational and project management skills and ability to manage multiple projects at a time

• Established proficiency with Microsoft Office Applications (Excel, Word, PowerPoint)
• Have ability to handle sensitive information with detail and discretion

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.