Operations Coordinator: Multi-Family Development

Hillpointe
United States, Florida, Winter Park
631 W Morse Blvd (Show on map)
Aug 08, 2025
WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution. Built on its long and proven track record of real estate development, the firm's investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success. OPERATIONS COORDINATOR: MULTI-FAMILY DEVELOPMENT Job Summary: We are seeking a highly organized and reliable Operations Coordinator to support our national multi-family development platform. This role requires strong attention to detail, a high level of follow-through, and the ability to maintain structure and accountability across multiple concurrent projects. The ideal candidate is proactive, dependable, and comfortable working closely with senior leadership in a fast-paced, dynamic environment. Key Responsibilities: Cross-Functional Project Coordination Drive momentum across development projects by supporting underwriting workflows, facilitating data collection, and ensuring timely coordination between internal and external teams. Operational Execution & Process Oversight Track priorities, monitor deliverables, and maintain operational clarity across active projects. Identify gaps, flag risks, and help enforce timelines and accountability. Schedule & Stakeholder Alignment Manage complex calendars, coordinate with internal and external stakeholders across time zones, and ensure leadership is positioned to meet strategic and operational objectives. Meeting Strategy & Action Management Participate in high-level meetings, capture key decisions and follow-up actions, and ensure tasks are delegated, tracked, and completed - not just documented. Information & Document Control Maintain structured, accessible documentation across platforms. Compile, format, and distribute materials tailored for internal leadership and external partners. Field & Event Readiness Support executive presence at industry events, project site visits, and speaking engagements by preparing materials, managing logistics, and ensuring seamless execution. Qualifications & Preferred Skills: Bachelor's degree in Business Administration, Finance, Real Estate, or a related field preferred. Minimum of 3 years' experience in real estate sales, underwriting, multi-family development, land transactions, or legal work related to real estate. Strong organizational skills with a detail-oriented approach and the ability to manage multiple priorities in a fast-paced, evolving environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable using accounting, project management, or document control systems. Excellent verbal and written communication skills, with a confident, professional demeanor and ability to work independently while remaining a collaborative team player. Strong analytical skills with the ability to synthesize market data, legal constraints, and development criteria into actionable insights for leadership. Exposure to underwriting, financial modeling, land planning concepts, entitlement processes, and zoning research. Understanding of legal documents, contracts, title materials, and related real estate documentation. Adaptable, resourceful, and solutions-oriented, with the flexibility to be available after regular business hours when needed. Willingness to travel occasionally for events and project needs. *NOTE:* This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.