Business Operations Associate II

Department of Pediatrics

The Department of Pediatrics at the University of Missouri School of Medicine is excited to announce an opening for a Business Operations Associate II to join our administrative team. This position will support the overall School of Medicine mission to save and improve lives - through exemplary education, research, and patient care by assisting and supporting the Department of Pediatrics leadership.

Position Overview
Provides high-level administrative assistance and office support to the Chair of the Department of Pediatrics and the Department Director. Independently coordinates schedules, prepares correspondence, and works to bring department business initiatives together collaboratively and cohesively.

This position is for a qualified candidate who has extensive experience with finance and business operations. Qualified candidates should have experience in an academic environment and have excellent written and verbal communication skills. You could be a top choice if you work well in a rapidly expanding department and are eager to be a part of a high-performing team.

Primary Duties & Responsibilities
* Anticipates and prepares materials needed by the Chair, Vice-Chair, Director & Manager of Operations for conferences, meetings, appointments, and telephone calls and/or e-mails.
* Assists with administrative details of confidential situations.
* Administers/prepares data reports, minutes, correspondence as needed. May assist in preparing budgets related to events including space considerations, past requirements, and expenditures.
* Collaborates with department finance to verify expenditures and to ensure compliance with University policies and procedures.
* Coordinates other special projects as assigned, including high-level clinical and administrative projects assigned.
* Coordinates schedule availability to optimize accessibility and productivity of the Chair & Vice Chair for Divisional, Departmental, Medical School, Hospital, and national responsibilities.
* Prepares special reports, summaries, or replies to inquiries. Designs slides, figures, and tables for presentations at meetings and for publications using PowerPoint, Visio, or other required software.
* Uses web-based video technology to prepare presentations, independently preparing professional materials capable of going from design to distribution with minimal oversight.
* Independently drafts correspondence as directed by the Chair, Vice-Chair, and Director. Makes decisions about presentation materials and the most effective methods for developing, distributing, and maintaining documents.
* Assists new faculty in all aspects of orientation and relocation in coordination with the finance and credentialing teams.

* Coordinates all levels of administration inclusive of business with leadership and other departments as well as community-based partners.
* Prepares all related materials, and anticipates the needs of the Chair, Vice-Chair, and Director in advance to ensure the highest quality clinical and educational services for our patients and trainees while also optimizing faculty resources.
* Coordinates and manages the annual faculty evaluations with the chairman including gathering of individual faculty metrics, evaluations and MBM data. Ensures all evaluations are completed and submitted by Dean's office deadlines.

Monday - Friday
8:00 a.m. - 5:00 p.m.

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Three or more years in a business or a health-related field. Extensive experience in Executive Administrative duties in lieu of degree is acceptable.

Salary Range: $21.71 - $40.09 hourly
Grade: GGS - 009
University Title: BUSINESS OPS ASSOCIATE II
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to the Online Application, please provide a Cover Letter and Resume.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.