New

Administrative Support Associate

Auburn

$15.78 - $23.75 / hr

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Jul 21, 2025

Position Details

Position Information

Requisition Number	S4612P
Home Org Name	Political Science
Division Name	College of Liberal Arts
Position Title	Administrative Support Associate
Job Class Code	DA02A/B
Appointment Status	Part-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	The College of Liberal Arts is excited to recruit candidates for our next Administrative Support Associate, who will provide administrative and clerical support for a broad variety of office and project support duties and tasks for the Pre-Law Scholars Program in the Department of Political Science.
Essential Functions	Administrative and Clerical Support: Perform a variety of administrative tasks including data collection and management, correspondence, filing, calendar coordination, event scheduling, registration tracking, website updates, and supply purchasing. Maintain organized and up-to-date digital and physical records. Membership Application and Database Management: Assist with the intake and processing of Pre-Law Scholars Program / Pi Lambda Sigma applications. Verify applicant eligibility, enter and update data, and generate accurate membership reports. Event Coordination - Law School Fair: Support the planning and execution of the annual Auburn University Law School Fair. Coordinate law school registration, liaise with internal and external departments, and manage budget reconciliation for event-related expenses. Program and Event Support: Provide logistical support for all Pre-Law Scholars Program events (e.g., Law School Fair, workshops, guest speakers), including space reservations, registration systems, guest parking and/or transportation arrangements, and other administrative tasks. Mock Trial Team Support: Coordinate travel logistics for the Mock Trial Competition Team, including hotel bookings, car rentals, and expense reconciliation. Financial and Procurement Processing: Process travel and expense vouchers, reconcile purchase card transactions, and assist with other expenditure-related documentation. Policy and Procedure Guidance: Advise faculty, staff, and students on standard policies and procedures related to the Pre-Law Scholars Program. Liaison Responsibilities: Serve as a point of contact between the Pre-Law Scholars Program and other university departments, law schools, and external vendors. Vendor and Purchasing Coordination: Communicate with vendors and external agencies to facilitate purchasing and service arrangements on behalf of the program.
Why Work at Auburn?	Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I: High school diploma or equivalent plus 2 years experience in clerical and administrative support services.

Level II: High school diploma plus 4 years of experience in clerical and administrative support services.

Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook. Strong organizational and time management skills. Excellent written and verbal communication. Ability to manage multiple tasks with attention to detail.
Minimum Technology Skills
Minimum License and Certifications	None Required.

Desired Qualifications

Desired Qualifications	Experience working with Auburn University systems such as Banner, TigerBuy, and Advise Assist. Demonstrated aptitude for quickly learning and effectively using new software platforms and administrative tools. Familiarity with Qualtrics. Familiarity with university administrative processes and event planning logistics is a plus.

Posting Detail Information

Salary Range	$15.78 - $23.75/hour
Job Category	Administrative
Working Hours if Non-Traditional	7:45 - 4:45; days and times negotiable
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	07/21/2025
Closing Date
Equal Opportunity Compliance Statement	It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/54882