Property Coordinator

Join our high-performing team as a Property Coordinator, where you'll contribute directly to the success of BioMed Realty's premier life science properties. In this pivotal role, you'll support day-to-day property operations, deliver exceptional tenant service, and help uphold the gold standard in research and laboratory facility management. We're looking for a proactive, detail-driven professional who thrives in a fast-paced, collaborative setting and is eager to make a meaningful impact.

This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities:

• Financial & Administrative Support
  
  
  
  • Process accounts payable and receivable, including invoice management and purchase order generation.
  • Assist with budget preparation, variance analysis, and property-level financial reporting.
  • Maintain accurate records for all financial transactions and support audit processes.
  
  
  
  
• Operations & Tenant Services
  
  
  
  • Enter, track, and follow up on work orders, maintenance activities, and tenant requests using the COVE system.
  • Coordinate maintenance and construction projects, including contractor access, scheduling, and communication of operational updates to tenants.
  • Prepare and distribute tenant notifications regarding maintenance, construction, and building operations.
  
  
  
  
• Vendor & Compliance Management
  
  
  
  • Track and maintain Certificates of Insurance (COIs) for tenants, vendors, and contractors.
  • Support bid processes and contract creation, including document assembly and vendor contract management.
  • Assist with vendor onboarding and maintain up-to-date documentation in the MRI system.
  
  
  
  
• Event Coordination & Tenant Engagement
  
  
  
  • Support, coordinate, and help host on-site building events to foster a positive tenant experience. Activities may include tenant appreciation events, sustainability initiatives, or wellness programs.
  • Work with vendors, building staff, and the property team to ensure successful planning and execution of events.
  
  
  
  
• Sustainability & Regulatory Support
  
  
  
  • Help track and report environmental and sustainability metrics (e.g., waste diversion, energy usage).
  • Assist with utility tracking and regulatory compliance work orders.
  
  
  
  
• Customer Service & Team Support
  
  
  
  • Serve as a professional and welcoming point of contact for tenants, visitors, and vendors.
  • Provide general administrative support to the property management team, including scheduling, document management, and special projects as assigned.
  • Provide a welcoming and professional presence when engaging with visitors, tenants, and vendors.
  
  
  
  

Job Specifications:

• Experience:
  
  
  
  • Minimum 2 years in an administrative, property management, or real estate support role; experience with life science or commercial properties is a plus.
  • Familiarity with basic accounting tasks such as invoice tracking and purchase orders will significantly enhance success in this role.
  
  
  
  
• Education:
  
  
  
  • Associate's degree or some college coursework in business, real estate, communications, or a related field preferred.
  
  
  
  
• Technical Skills:
  
  
  
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required.
  • Experience with property management software (MRI, COVE, Nexus Payables or similar) strongly preferred.
  • Familiarity with basic AI tools and applications (such as AI-powered scheduling, document management, or communication tools) is a plus.
  
  
  
  
• Core Competencies:
  
  
  
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication abilities.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Team-oriented with a customer service mindset and a positive, proactive attitude.
  • Ability to maintain confidentiality and demonstrate professionalism at all times.
  
  
  
  

Compensation: $27.89 - $35.10 per hour + bonus + benefits

Position Classification: Non-Exempt (Hourly, eligible for overtime)

The above represents the expected salary range for this job requisition. Ultimately, in determining pay, we'll consider location, experience, and other job-related factors.

Benefits

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty's competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability

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