Clerical Assistant 2

The Pennsylvania State Police currently have an opening for a Clerical Assistant 2 in the Firearms Unit. This position will provide clerical support including data entry and verification of firearm records to the Unit.

If this sounds interesting to you, apply today to join our dedicated team of individuals!

Duties of this position include the responsibilities for data entry and verification of various State Police documents in the automated system. The Clerical Assistant 2 will review information for accuracy, organize, encode, and extract all necessary information for data entry, and maintain confidentiality of records, in compliance with the Pennsylvania Uniform Firearms Act, and in conformance to Pennsylvania State Police policy and regulation.

Responsible for NCIC coding of firearm information on Record of Sales in preparation for data entry; provides customer service in handling telephone inquiries regarding firearm records and makes appropriate referrals when required; responsible for updating the log for firearm dealers license to sell firearms issued by the county sheriffs offices, which includes updating the system mainframe. Maintains a general working knowledge of state and federal laws, policies, and procedures relevant to this work assignment; assist in training personnel; reviews any problems or issues with unit supervisor in a timely manner; perform all other related duties as required or assigned by the supervisor.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Free parking with this position.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• One year or more of experience in data entry.
• One year or more of experience in customer service.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.