Accounting Support Specialist

Responsibilities

ECS Group of Companies are seeking an adaptable and detail-focused Accounting Support Specialist to support both Accounts Payable (AP) and Accounts Receivable (AR) functions, with a strong emphasis on account reconciliation, general ledger accuracy, and transaction integrity. This role requires critical thinking, problem-solving, and the ability to shift between AP and AR responsibilities based on department needs. The ideal candidate will bring a strong foundation in accounting principles and demonstrate the ability to resolve complex transactional issues in a dynamic, multi-entity environment.

Key Responsibilities

General Accounting & Reconciliation

• Perform reconciliations of general ledger accounts related to AP, AR, cash, and other balance sheet accounts.
• Investigate and resolve discrepancies between subledgers and the general ledger to ensure accurate financial reporting.
• Assist with month-end close activities, including preparation of journal entries and reconciliation schedules.
• Support audit requests by preparing reconciliations and documentation in accordance with internal controls.
• Maintain documentation of reconciliations and ensure compliance with internal accounting policies and procedures.

Accounts Receivable Support

• Research and resolve complex AR issues, including misapplied or unidentified payments, overpayments, and short-pays.
• Apply payments across multiple entities and subsidiaries, ensuring accuracy in intercompany and multi-entity structures.
• Review and verify AR transactions are accurately recorded to the general ledger.
• Assist with client refunds, credit memo applications, and revenue reclassification when needed.
• Support a compliant BillPay process, including accurate application of client credit card payments and internal routing for approval and posting.
• Work closely with billing, sales, and client services teams to troubleshoot client account issues and support accurate cash application.

Accounts Payable Support

• Assist with review and entry of vendor invoices, ensuring proper coding to GL accounts and entities.
• Support weekly payment processing by reviewing batches for accuracy and completeness.
• Reconcile monthly company credit card activity, ensuring all receipts are collected, categorized, and matched to full payment amounts.
• Research AP variances and ensure expense recognition aligns with company policy and period cutoffs.
• Assist with vendor reconciliations and ensure proper posting of accruals and prepaids at period-end.

Work Environment

• Standard office setting; hybrid or remote options may be available based on company policy.
• Will require extended hours during month-end or audit periods.

COR123

Qualifications

Key Qualifications

• Associate's degree in Accounting, Finance, or a related field required; Bachelor's preferred.
• 2+ years of accounting experience with a focus in AP, AR, or GL accounting.
• Experience working in a multi-entity environment is required; intercompany experience preferred.
• Strong understanding of debits/credits and general ledger transaction flow.
• Familiarity with ERP systems (e.g., Microsoft Dynamics 365, NetSuite, SAP) is strongly preferred.
• Proficient in Excel and capable of working with large datasets to identify and resolve variances.
• Comfortable researching and resolving complex transactional issues independently.

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