Financial Analyst

This position provides moderately complex accounting including routine calculating, posting, verifying and analyzing financial data for use in maintaining accounting records for the Department and budget preparation, coordinates and is main point of contact for purchasing and building repair/maintenance projects, and provides other administrative support services for the Department.

Schedule: 8:00am - 4:30pm
Hourly rate: $27.0379 - $32.4765
Initial interviews: TBD
Start date: TBD
Explore the City's benefits here: City of Waukesha Benefit Guide

Essential Job Functions The job functions listed herein are neither exclusive nor exhaustive but are intended to be illustrative of the types of tasks the employee will most likely be expected to perform on a regular basis. The employee may be asked to perform different or additional tasks than the ones listed here, as the needs of the employer and/or the requirements of the position change.

• Greet and direct visitors; responds to customer inquiries; answer phones and route calls; performs various support and administrative duties.
• Compile financial and data analysis reports and monitor fire department budget; maintain financial records; track spending and progress of FD CIP projects.
• Enter and code A/P invoices, purchase orders, new vendors.
• Post details of business transactions (e.g., payments, expense vouchers, purchase orders, claims, etc.)
• Review accounts payable items; assemble supporting data for approval; prepare checks for payment; prepare and send out late notices; set up new vendor accounts and act as Department's primary contact with vendors.
• Administer and manage fire department FEMA grants as the authorized organizational representative; responsible for submitting performance reports, closing grants, and audit and compliance information.
• Coordinate and manage building maintenance and repair projects at all fire stations and the department training facility.
• Coordinate purchase of PPE (Personal Protective Equipment), building items, janitorial supplies, office supplies, and other items as needed.
• Track preventative maintenance contracts for buildings, medical equipment, and fire equipment. Search state and local government sites for contract pricing.
• Prepare and enter CIP and Operating Budget information into Munis. Coordinate budget requests for Fire Chief and staff review.
• Track costs of utilities (including WE Energies, and all wireless/mobile devices) and analyze costs and research cost savings methods.
• Time and attendance entry into Kronos, prepare payroll correspondence, personal transaction notices, pay longevity and step increases, assists with answering time entry related questions.
• Assist with the management of department inventory (Target Solutions).
• Track training budget and register fire department employees for approved classes and conferences (including registration, lodging, travel, and personal reimbursement).
• Maintain files of correspondence, forms, reports, and other documents.
• Review monthly reports from ambulance billing company for accuracy. Process requests received for copies of patient care reports. Assist outside agencies with requests for copies of patient care reports (e.g., Eye Bank/Donor Services, Medical Examiner's Office, Froedtert Medical College, Law Enforcement Agencies, Attorneys' Offices, etc.)
• Route correspondence and process incoming and outgoing mail; initiate routine correspondence, forms and reports according to established procedures.
• Maintain department apparatus records (including vehicles inventory and maintenance records logs).
• Manage petty cash.
• Attend department meetings if necessary.
• Communicate with external vendors, contractors, other City staff, citizens.
• Facilitate special projects as assigned by the Fire Chief.
  
  

Typical Qualifications: Graduation from high school plus 2 years of technical/specialized training in bookkeeping and accounting (acquired through an Associate Degree) and at least 7 - 10 years of experience in accounting or fiscal operations, preferably in a municipal setting and providing clerical support and administrative services; or any equivalent combination of training and experience which provides the following knowledge, ability and skills:

Knowledge of
*Department policies and procedures.
*Grant writing and reporting requirements.
*Municipal payroll and accounting systems, operations, and procedures.
*Bookkeeping and accounting principles.
*Business English, including grammar, punctuation, format, and tone.
*General office procedures, office equipment and relevant software programs.

Ability to
*Multitask and prioritize workload.
*Work independently with minimal supervision.
*Perform complex arithmetic computations accurately and rapidly.
*Function at a high-level working with automated spreadsheet programs and present information in a logical, concise, and understandable format.
*Take initiative.
*Establish and maintain effective working relationships with supervisors, coworkers and the general public.

Skill in
*Oral and written communications.
*Organization and attention to detail.
*Dealing courteously and professionally with others.
*Typing at a minimum speed of forty (60) WPM.

Necessary Special Requirements: Ability to pass a criminal and financial background check; bondable.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment.
*Specific vision abilities required by this job include close vision, prolonged visual concentration and the ability to adjust focus.
*While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
*The employee is occasionally required to bend, climb, balance, stoop, kneel, crouch, or crawl.
*The employee must occasionally lift and/or move up to 25 pounds.