Project Assistant

Mead & Hunt, a nationally recognized professional services consulting firm, has an excellent opportunity for a full-time Project Assistant to work with our growing team and to help keep our projects running smoothly. This person will be expected to report to our Fenton/St. Louis, MO office.

Essential duties and responsibilities of this position include but are not limited to:

• Create opportunities in Vision software as well as client/project start-up.
• Prepare pre-contract items such as start-up forms, risk management items (insurance, W-9 forms, etc.).
• Lead project set-up including filing structure, completing project set-up form setting up phases, tasks, and budgets per Project Manager or contracts.
• Provide project status updates to Project Manager on contract/change order receipt, project billing milestones/status, budgets, and compile project documents.
• Write, edit, and/or provide QA/QC for a variety of documents such as internal team communication, project correspondence and reports; contracts, RFP/RFQ solicitations, non-client selection status, proposals, statements of qualification, interview preparation.
• Communicate with clients, sub-consultants, and agencies.
• Manage project files, communication logs, extra work requests, job status reports, purchase orders, contracts, construction bid submittals, contractor submittal logs, and construction close-out. Process executed contracts and subcontracts.
• Track and follow up with accounts receivable. Assist with invoicing, managing project accounts, and budgets.
• Receive and confirm client purchase orders and ensure match to Mead & Hunt proposal and estimate.
• May act as a project liaison for sub-consultants including creating sub-consultant contracts, monitoring sub-consultant deliverables, coordinate with risk management for requested negotiation of terms.
• Help with managing safety compliance within ISN, and new clients or per project, either through ISN or another channel.
• Perform other duties as assigned.

Occasional overtime, travel, and overnight stays may be required.

Qualifications/Requirements:
The successful candidate will have an associate degree or higher in an administrative assistant program (or related field) AND at least four years of relevant office experience of which at least two years of experience working in the A/E/C industry in an administrative capacity; OR if no degree, at least six years of relevant office experience of which at least two years of experience working in the A/E/C industry in an administrative capacity.

The ideal candidate will have any/all of the following:

• At least one year as a project assistant at an architecture, engineering, or construction (A/E/C) firm
• Experience proofing/editing project documents
• Experience with project set-up in financial and project software (Deltek Vision preferred)
• Experience preparing schedules and resource planning using Microsoft Project, Microsoft Teams, (or similar) project management software
• Proficiency in Microsoft Suite (Outlook, Word, Excel, and Powerpoint)
• Software experience with Adobe, BlueBeam, a plus.
• File management software experience (such as Newforma)
• Positive attitude to take on tasks, large or small
• Contribute to the culture of the office and Mead & Hunt
• Quick learner

At Mead & Hunt we shape the future by putting people first. If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, we can help you grow your career working with industry experts on exciting projects. Complete the online application at www.meadhunt.com/careers if this matches your career goals.

Why Mead & Hunt?

• Strong Company Culture
• Robust Career Advancement, Training, & Growth Opportunities
• Employee-Owned Firm
• Flexible Schedules
• Diverse Skillsets, One Company
• Impressive Benefits Package

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Salary Range: $55,000 to $65,000 - Actual compensation may vary due to other factors such as: experience, skill set or location.

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