Administrative Assistant - Jacksonville, FL

Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team. This position is responsible for meeting the daily, weekly and monthly parts and inventory needs of the branch location.

• Answer high volume of incoming customer calls.
• Open service orders as needed in the computer system.
• Close service orders for billing upon completion of order using the computer system.
• Assist in resolving customer problems/complaints.
• Insure return of warranty parts to corporate warranty department.
• Run daily and monthly reports. Submit reports as required to corporate office.

• Provide technicians with any necessary information needed for their service calls.
• Route parts calls as necessary.
• Maintain clean and professional office environment.
• Performs other duties as required.

• Internal - Daily with service technicians; occasionally with corporate staff at all levels.
• External - Frequent and regular contact with customers.

• A High School diplomas or the equivalent in experience.
• 1-3 years of previous administrative experience combined with 2 years of computer experience.

• Strong windows based computer skills including Microsoft Word and Excel.
• Good verbal and written communication skills combined with good interpersonal skills.
• High level of accuracy.
• Strong attention to detail.
• Ability to handle multiple tasks simultaneously including multiple incoming phone calls.
• Typing speed of 50 WPM or better.

• Some lifting up to 50 pounds may be required.
• Heave phone contact and computer usage (80% - 100%)
• Some infrequent travel, mainly to corporate office.