Human Resources Coordinator - Recruitment

GENERAL PURPOSE:

The Human Resources Coordinator performs administrative and technical work in Human Resources administering the full cycle of recruitment, new hire processing, employee data maintenance in payroll system, purchasing supplies and processing payments, and assisting employees and applicants with inquiries and assisting applicants and employees with human resources inquiries. This position requires frequent contact with City employees and external individuals and agencies requiring the exercise of tact and courtesy while maintaining a high level of confidentiality. This work is performed under intermediate supervision - the incumbent performs a variety of routine work within established procedures and receives detailed instructions on new projects and assignments; work is reviewed periodically through observation, meetings and conferences, review of correspondence, and reports.

ESSENTIAL FUNCTIONS:

NOTE: The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position or to accommodate individuals with disabilities.

The Human Resources Coordinator will be responsible for training in all areas below. While the essential functions are split under two categories, the duties between the two are subject to change at any time. The Human Resources Coordinator will be primarily responsible for one of the two categories in addition to "other essential functions".

Recruiting:
Responsible for the full cycle recruitment process including, but not limited to job posting, applicant screening, referrals to hiring manager, complete background and driver license check, and schedule practical examinations as needed. Process new hire correspondence, conduct orientation, and attend job fairs. Assist in the set up and processing of the internship program. Prepare identification cards for City employees and contractors as needed. Respond to salary surveys and related inquiries.

Payroll:

Perform and audit employee maintenance entries in payroll and time-keeping system to ensure timely transmission of accurate data to payroll and associated transactions. Maintain complete records management system of personnel files and related records. Process educational reimbursement requests, financial hardship requests, and garnishments. Conduct New Hire reporting and eVerify. Responsible for the HR main phone line and responds to phone and in person inquiries.

Other Essential Functions (Recruitment/Payroll)

Compile, prepare, and interpret data, reports, correspondence, maps, charts, and spreadsheets.

Perform general office/clerical duties related to position, including filing, email, phones, ordering supplies and materials, processing invoices and payments.

Understand and interpret Personnel Policy Manual and applicable federal, state, and local statutes related to employment.

Review, recommend, and develop revisions to human resources policies and procedures.

Provide technical guidance, assistance, and training on human resources policies, procedures, and processes to employees.

Create a positive, productive experience for employees and other customers by projecting general concern for matters brought forward and following through to ensure resolution.

Provide back up for other positions in Human Resources Division when necessary.

Perform other work as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Working knowledge of human resources best practices, and federal, state, and local employment laws.

Working knowledge of modern office practices and equipment.

Skill in the operation of modern office equipment, computers, and software, including Microsoft Office applications (Word, Excel, PowerPoint, etc.).

Skill in providing a high level of customer service.

Skill in developing processes and procedures for human resources related tasks.

Skill in performing mathematical calculations.

Ability to complete tasks in a timely manner, multi-task, organize workload, meet deadlines, follow-up and take tasks to completion.

Ability to understand and interpret policies, procedures and applicable laws.

Ability to be flexible, handle a broad scope of tasks, and manage multiple tasks while maintaining focus with frequent interruptions.

Ability to make critical and difficult decisions with some direction that conform to the policies and procedures of the City and the Department.

Ability to communicate in person and in writing, prepare comprehensive and coherent reports, and interpret and implement policies and procedures.

Ability to work accurately with a high level of attention to detail.

Ability to maintain a high level of confidentiality in all Human Resources matters.

Ability to establish and maintain effective relationships with employees, supervisors, city officials, and the general public.

Ability to communicate information tactfully and impartially, both in person and in writing with all staff, city officials, and the general public.

Ability to demonstrate proficiency in the City of Winter Park Core Competencies.

Ability to understand and follow oral and written instructions and keep accurate records.

This work is performed with working knowledge - the incumbent has ability to recall and apply important and commonly-used information from relevant source documents or information in a particular subject field.

MINIMUM QUALIFICATIONS:

Minimum of least three years of experience in Human Resources.

Experience with Neogov and/or Tyler Munis, HR module are a plus.

CERTIFICATIONS, TRAINING, SPECIAL REQUIREMENTS:

NOTE: All certifications must be current at the time of application, and must be maintained as a condition of continued employment.

Possess and maintain a valid Driver's License, Class E or higher.

An equivalent combination of education, training and experience, which provide the necessary knowledge, skills and abilities and other competencies required for the position may be considered.

OTHER REQUIREMENTS:

Physical

This is light work requiring the exertion of 0 - 20 pounds of force occasionally and 0 - 10 pounds of force frequently to lift, carry, push, pull, and reposition objects.

Ability to traverse about an ADA accessible office setting, with or without reasonable accommodation.

Ability to remain stationary at a keyboard for extended periods of time and continuously operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer.

Ability to manipulate objects and demonstrate small, precise movements repetitively.

Environmental

Tasks are regularly performed in an office setting without frequent exposure to adverse environmental conditions.

Sensory

Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one's surroundings, and the ability to effectively communicate and exchange information with others.

The job description does not constitute an employment agreement between the City and employee and is subject to change by the City as the needs of the City and requirements of the job change.