Administrative Assistant

IMEG Corporation
life insurance, paid time off, paid holidays, tuition reimbursement
United States, Illinois, Rock Island
Feb 28, 2025
Studio 483 Architects is seeking an experienced Administrative Assistant will be responsible for leading and coordinating work tasks at the local office. Studio 483 is an architecture and interior design firm with nearly 40 years of architectural expertise, and an architectural lineage which dates back to 1871. We value the unique talents each team member offers, and we encourage collaboration, new ideas, and differing perspectives. We focus on providing thehighest qualityof service to our clients, and tailor each project to meet our clients' specific program goals and needs. Our strong collaboration with team partners and clients is a reflection of the rich heritage gained from our many years of experience, our deep understanding of client needs, and our commitment to exceptional, thoughtful design. The Administrative Assistant will be responsible for leading and coordinating work tasks at the local office. Principal Responsibilities Follow and promote administrative standards Maintain confidentiality of project/client, corporate, and employee matters Attend and actively contribute to group meetings Demonstrate leadership while supervising and directing administrative staff in designated office Arrange meetings/travel as needed for team/office Exhibits problem solving and initiative when working with team Ensure smooth operation of designated office Managing general office-wide communications Processing invoices related to the overall local office management Required Skills/Abilities Ability to multi-task Ability to work with staff of all levels Proven self-starter Excellent communication and organizational skills Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude Exceptional interpersonal skills with the ability to interact with individuals at all levels Proven ability to identify and resolve challenges efficiently Demonstrated high level of professionalism Exhibit problem solving Proven ability to drive process improvements Strong leadership skills Education and Experience High School Diploma/GED required Associate Degree preferred 4 years of experience minimum required, 6 preferred, in administration Deltek, Vantagepoint and QuickBooks preferred American Institute of Architects (AIA) Documents a plus This position is not eligible for sponsorship Salary Range $50,000.00 - $60,000.00. Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. In addition, Studio 483 provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. IMEG, an employee-owned corporation, is committed to investing in employees' futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment. Want to learn more about IMEG and our other amazing career opportunities? Please visit https://www.imegcorp.com/careers/. IMEG is committed to providing equal employment opportunities in all employment practices, without regard torace, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information(including family medical history), parental status (including pregnancy, childbirth or related medical conditions includinglactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran'sstatus, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibitsdiscrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws andregulations. All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email careers@imegcorp.com.