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Junior Accounts Payable Specialist

Vaco
$22.00 - $28.00 / yr
United States, New York, Brooklyn
Feb 08, 2025

Confidential - Junior AP Specialist
Location:Brooklyn, NY (11208) -Due to location, having a car is very ideal
Payrate: $22/hr -$27/hr depending on experience
Schedule: 4 days onsite 1 day from home
Hours: 8:30 AM -5:00 PM EST with ability to come in once a month on a Saturday if needed
**Very willing to train a junior candidate who has light AP experience

Job Description:
Performs the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner:

  • Receives and verifies invoices and requisitions for goods and services.
  • Verifies that transactions comply with financial policies and procedures.
  • Prepares batches of invoices for data entry.
  • Enters Data invoices for payment.
  • Processes backup reports after data entry- Accounts Payable Edit List- Vouchers.
  • Manages the weekly check run- Journal Register.
  • Records all checks-Bank Account Register.
  • Prepares vendor checks for mailing.
  • Prepares manual checks as and when required.
  • Maintains updated vendor files and file numbers.
  • Prints and distributes monthly financial reports.

Provides administrative support in order to ensure effective and efficient office operations:
  • Maintains inventory files.
  • Maintains a filing system for all financial documents.
  • Ensures the confidentiality and security of all financial files.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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