HR Coordinator, Libraries

Position Summary
The Libraries HR Team equips and empowers employees to be their best at work. The HR Coordinator serves as a collaborative member of the HR Libraries team to provide HR coordination in a variety of human resources areas, including workforce data management, personnel file management, search support, and onboarding/offboarding support. This position works closely with the HR Advisors and reports directly to the HR Director.

Responsibilities
Workforce Data Management (50%)
Ensure overall data integrity in PeopleSoft by reviewing all requests for compliance with policies and procedures and then entering, updating, and auditing appointment data. Partner with the HR Advisor or HR Director to resolve.
Serve as the PeopleSoft Absence Administrator for the Libraries. Ensure the accuracy of entries by employees and resolving issues where needed. Manage time off approvals, payroll corrections related to absences, and vacation payouts.
Create and maintain position specifications in PeopleSoft as the Libraries' Position Manager.
Maintain POI accounts and volunteer documentation.

Recruiting and Administrative Support (20%)
Post and close positions in the University's Recruiting System for all non-student appointments.
Manage candidates in Recruiting Solutions from start to finish, serving as the subject matter expert for hiring managers, search committee members, and applicants.
Submit background checks on behalf of the hiring unit and manage compliance with the Safety of Minors policy. Keep the HR Advisor apprised of background check statuses, ensuring employees don't start before successfully completing background checks.
Create and send initial offer letters and updated appointment letters (including pay changes).
Assist HR Advisors with interview coordination and travel arrangement as needed.
Manage the personnel files. Lead the migration to electronic files by maintaining update instructions, scanning/uploading personnel file documentation, and serving as a resource for supervisors and the HR Team.
Assist the HR Advisors with student employee hiring, I-9s, and appointment letters as requested.

Data Analytics (10%)
Provide leadership in researching and collecting HR data and developing reports using Data Warehouse, UM Reports, EFS, and other resources, e.g., salary analyses, salary surveys, EOAA reports, professional organization reports.
Guide the use and presentation of HR metrics to help inform decisions and direction.
Support the HR Director with the completion of various salary surveys.

Onboarding & Offboarding Support (10%)
Manage compliance with I-9 requirements by communicating with employees and ensuring proper completion in a timely manner (for all non-student employee positions).
Notify key stakeholders of onboarding and departing employees.
Serve as key point of contact for new employees.
Partner with HR Advisors to facilitate in-person onboarding events.

Special Projects (5%)
In partnership with HR Advisors, maintain the HR Libraries web content.
Oversee the maintenance of the HR Libraries' Standard Operating Procedures.

Required
BA/BS degree, or a combination of education and/or relevant experience to equal at least four years.
Experience reviewing HR data requests and entering them into a Human Resources Management System (HRMS).
Demonstrated analytical and problem-solving skills.
Demonstrated ability to work well with people from all backgrounds, communities, identities, and abilities.

Preferred
Ability to be empathetic, diplomatic, and approachable, with the ability to establish trust with employees and managers.
Proven attention to detail with a high level of accuracy and follow-through.
Strong communication skills, both written and verbal.
Demonstrated initiative to identify needs and create solutions to address them.
Ability to learn new technology programs/features and platforms (such as Drupal, formulas within Excel/Google Sheets, PowerPoint/Google Slides, etc.).

Pay Range: $25.50 - 28.85/hr ; depending on education/qualifications/experience

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).