Eastcliff Event Coordinator

The University of Minnesota seeks an experienced, detail-oriented, and professional Event Coordinator. This individual will play a vital role in ensuring events run smoothly, including managing vendors, coordinating schedules and logistics, adhering to budget and handling situations with discretion and tact in a highly visible and professional setting.

This is an hourly position.

Key Responsibilities
Operations Management

• Coordinate routine and emergency maintenance with appropriate university departments and external vendors.
• Provide leadership and direction to ensure excellent service and support during events and daily operations.
• Welcome and accommodate visitors, guests, and dignitaries, ensuring their experience reflects the values and hospitality of the University.

Event Management

• Plan and execute events hosted at the President's residence, ranging from small gatherings to large functions with critical stakeholders on behalf of the university.
• Liaise with university staff, caterers, vendors, and other stakeholders to ensure events are successful, aligned with strategic priorities, and within budget.
• Supervise event setup and takedown, ensuring all logistics are handled professionally and efficiently.

Safety and Security

• Ensure compliance with all safety and security protocols within the residence.
• Work with university security teams to address safety measures for the President and guests.

Other Duties

• Serve as an events liaison between the residence and the university administration.
• Perform additional duties as assigned to support the President and the university's mission.

Required Qualifications

• BA with a minimum of 2 years of experience in household management, hospitality, or a related field or a combination of education and experience to total 6 years
• Exceptional organizational, multitasking, and time-management skills.
• Strong interpersonal and communication skills, with the ability to interact professionally with diverse individuals, including university staff, faculty, and external stakeholders.
• Flexibility to work evenings, weekends, and holidays as required for events or emergencies.
• Familiarity with budgeting, scheduling, and vendor management.
• High level of discretion, professionalism, and confidentiality.

Preferred Qualifications

• Experience planning and managing high-profile events.
• Knowledge of household maintenance and vendor coordination.
• Experience managing executive or official residences

Pay Range: $32.00 - $36.00 per hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please submit a resume, cover letter, and at least three references by Friday, February 14.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).